Legal Support Specialist

2 weeks ago


Palm Springs, California, United States Law Offices of John Mangan, P.A. Full time
Job Overview

We are seeking a skilled Legal Assistant to provide essential support to our dedicated team of attorneys and paralegals at the Law Offices of John Mangan, P.A. Your role will involve managing various office tasks to ensure our legal operations run smoothly and efficiently.

Key Responsibilities:
  • Coordinate travel arrangements and schedule appointments for the legal team, including depositions and meetings with external vendors.
  • Accurately process client billing with assistance from the accounting department, ensuring timely invoicing.
  • Assist in drafting and reviewing a range of legal documents, such as pleadings, motions, and contracts, while ensuring precision and compliance.
  • Conduct legal research as required, collaborating with attorneys and paralegals to gather necessary information.
  • Manage office communications, including responding to emails and phone inquiries, and liaising with opposing counsel.
  • Maintain organized office correspondence and ensure the team is informed of critical deadlines.
  • Oversee the preparation of pre-bills and invoice cover letters, while monitoring outstanding invoices and following up with clients.
  • Organize and maintain filing systems and assist in assembling client estate planning portfolios.
  • Participate in client signing meetings as a witness and draft simple estate planning documents as needed.
  • Handle additional administrative tasks to support the efficient operation of the firm.
  • Prioritize tasks effectively to manage multiple cases and deadlines concurrently.
  • Demonstrate consistent care and professionalism in all client interactions, regardless of the time or day.
Qualifications:
  • Typing speed of at least 50 words per minute.
  • Proficiency in Microsoft Office Suite.
  • Ability to thrive in a fast-paced environment and meet tight deadlines.
  • Strong organizational and communication skills are essential.
  • A minimum of 1-2 years of experience in a legal setting performing administrative duties.
  • Possess a growth mindset, empathy for clients, and a sense of humor.
  • Attention to detail is crucial to avoid costly errors.
  • This position requires a proactive individual who can work independently and is not seeking extensive training.
  • This is a full-time role within a traditional office environment, offering benefits such as participation in a 401k plan, paid holidays, and PTO.
About Our Firm

At the Law Offices of John Mangan, P.A., we are committed to helping clients safeguard their legacies through professional estate planning and probate services. Our focus includes wills, trusts, asset protection, guardianship, and probate administration. We prioritize building long-term relationships with our clients over transactional interactions.

We believe in a balanced approach to work and life, striving to complete our tasks efficiently while also enjoying our personal time.



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