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Administrative Data Coordinator

2 months ago

Willmar, Minnesota, United States Life-Science Innovations Full time
Job Title: Administrative Data Coordinator

We are seeking a highly organized and detail-oriented Administrative Data Coordinator to join our team at Headstart Hatching. As a key member of our office, you will be responsible for ensuring the smooth and efficient operation of our administrative functions.

Key Responsibilities:
  • Perform accurate and timely data entry tasks, maintaining and updating records across various systems.
  • Assist the hatchery manager with employee payroll information and keep all employee-related documentation up-to-date.
  • Organize hatchery data and create reports to help evaluate hatchery performance.
  • Order supplies per hatchery manager's directive and do inventory of both supplies and eggs.
  • Prepare shipping and export documents or samples, and assist with animal welfare monitoring to ensure compliance with customer needs.
  • Communicate production information with poult coordinators from companies we are hatching for.
  • Fill out delivery tickets for poult deliveries and follow all company rules and regulations for biosecurity, animal welfare, and safety.
  • Monitor company emails regularly for directives, requests, or responses from HR and/or hatchery manager.
Requirements:
  • Previous administrative experience preferred.
  • Associate Accounting Degree preferred.
  • Familiarity with computer software such as MS Office Suite, Enterprise Resource Planning Systems.
  • Proficiency in Excel (creating filters, taking averages, summing up a column).
  • Knowledge of basic mathematics and statistics (percentages are critical).
  • Database entry and ability to balance numbers.
  • Strong attention to detail and organizational skills.
  • Ability to prioritize and meet deadlines.
  • Ability to work independently.
  • Ability to effectively respond to questions, concerns, or needs from employees at all organizational levels.
Benefits:
  • We offer a generous benefit package, including medical, dental, and vision insurance options, a Health Savings Account with company match, 401K plan with company match up to 4% of your compensation, PTO accrual, two personal days per year, holiday pay, company paid short- and long-term disability, and company paid life insurance.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and detail-oriented individual who is passionate about administrative work, we encourage you to apply for this exciting opportunity.