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Automotive Office Manager

1 month ago

North Augusta, South Carolina, United States Auto recruitment usa Full time
Job Summary

Auto recruitment usa is seeking an experienced Automotive Office Manager to join our team. The successful candidate will be responsible for managing the financial operations of our dealership, including processing and generating financial data, providing accurate reporting, and supervising office personnel.

Key Responsibilities
  • Hire, train, and supervise office personnel to ensure efficient and effective operations.
  • Analyze and organize office operations and procedures to improve productivity and efficiency.
  • Prepare a complete financial statement monthly, adhering to dealership guidelines and manufacturer formats.
  • Maintain an effective cash management system, forecasting cash needs and providing timely daily operating control.
  • Reconcile select accounts monthly and approve adjustments to inventory and receivable accounts.
  • Ensure all manufacturer accounts, including warranty claims, rebates, interest, protection, and co-op advertising accounts, are current and accurate.
  • Print monthly journals, schedules, and general ledger, and close the month by processing accounting month-end.
  • Assist in completing annual reviews and audits, ensuring compliance with all government regulations.
  • Prepare payroll on a timely basis, post payroll, and maintain payroll records.
  • Prepare tax reports, tax deposits, and tax returns in a timely and accurate manner.
  • Stay abreast of current factory incentives and code deliveries on the dealership computer system.
  • Administer the charge-back program for late charges to inventory.
  • Prepare monthly floor plan reports for commission calculations and sales commission/chargeback detail reports.
  • Manage the payoff of vehicle floor plans and work with bank representatives.
  • Approve new charge accounts and oversee the collection of past due accounts.
  • Compile information and prepare reports as requested by management and/or dealer principal.
  • Cross-train a qualified substitute and process paperwork for new employees and terminations.
Requirements
  • Two to four years of related experience and/or training, or an equivalent combination of education and experience.
  • Four to ten years of related experience and/or training, or an equivalent combination of education and experience.
Reasoning Ability

The successful candidate will possess the ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. They will be able to deal with problems involving a few concrete variables in standardized situations.

The ideal candidate will also have the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. They will be able to deal with problems involving several concrete variables in standardized situations.

Additionally, the successful candidate will be able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. They will be able to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The ideal candidate will also have the ability to define problems, collect data, establish facts, and draw valid conclusions. They will be able to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.