Office Management Specialist
6 days ago
This is a challenging and rewarding opportunity for an experienced Business Office Manager to join our team at Hollywood Hills, A Pacifica Senior Living Community. As a key member of our senior management team, you will be responsible for managing the day-to-day operations of the business office, providing administrative support to the Executive Director and department heads, and ensuring compliance with company policies and procedures.
About the Role:
The successful candidate will have two years of post-secondary education or three or more years of experience in a similar role, and must be proficient in Microsoft Office applications, including Word, Excel, and Outlook. Strong communication and interpersonal skills are essential, as well as the ability to work independently and as part of a team.
Responsibilities:
- Business Office Operations: Manage the day-to-day operations of the business office, including preparing new hire paperwork, updating associate information, processing accounts payable invoices, and maintaining the accuracy of community operations computer databases.
- Administrative Support: Provide administrative support to the Executive Director and department heads, including preparing correspondence, documents, and special projects as needed.
- Financial Management: Assist with the preparation of monthly financial reports, maintain accurate records of cash transactions, and ensure compliance with company policies and procedures.
- Human Resources: Participate in New Hire Orientation program, prepare employee status changes, and maintain accurate records of leave of absence requests.
- Benefits Administration: Conduct monthly benefit orientations, proof benefit enrollment forms, and ensure all eligible associates have completed enrollment/declination forms.
Requirements:
- Education: Two-year Associate's degree or three or more years' experience in office management, including bookkeeping and human resources responsibilities.
- Skills: Excellent communication skills, diplomacy, time management, and organizational skills; competence in Microsoft Word, Excel, and Outlook, and the ability to adapt and learn company-specific software programs.
- Availability: Must be available for weekend coverage and all emergency situations on a rotating basis.
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