Administrative Support Specialist

1 week ago

Kingston Springs, Tennessee, United States T.W. Frierson Contractor Full time
Project Coordinator

T.W. Frierson Contractor, Inc. is a leading construction company seeking a highly organized and detail-oriented professional to support our team.

Job Summary:

This role is responsible for providing administrative and coordinating support to Project Executives, Project Managers, and field supervision in the construction projects.

Key Responsibilities:
  • Produce and manage subcontract agreements, change orders, purchase orders, and purchase change orders for all assigned projects.
  • Manage project drawing logs, download drawings and specifications into Procore software system, and log billings into billing tracking sheet.
  • Provide support to Project Managers in gathering backup information for billings and produce compliance reports for all active projects.
  • Communicate with vendors and subcontractors to confirm payments and request receipt of project close-out documentation.
  • Perform data entry of project estimates, approved owner change orders, and produce O&M manuals for owners.
  • Take meeting minutes, provide front desk relief, and perform additional assignments as directed by supervisors or VP of Operations.
Requirements:
  • High school diploma required; minimum one year of work experience in a construction environment.
  • Excellent oral and written communication skills, with competencies in business writing, grammar, and spelling.
  • Excellent organizational, multi-tasking, and planning capabilities, with good interpersonal skills and customer-service orientation.
  • Ability to perform basic mathematical calculations using a calculator and produce quality work in an efficient manner with little supervision.
  • Good computer skills, including Microsoft Word, Excel, Outlook, and internet-based applications.
Work Environment:

This is a sedentary job with occasional lifting of up to 30 pounds, standing, walking, kneeling, squatting, and climbing required.

T.W. Frierson Contractor, Inc. is an equal opportunity employer committed to providing a diverse and inclusive work environment.

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