Administrative Operations Manager
2 days ago
**Overview**
At Integrated Resources, Inc. (IRI), we are committed to delivering exceptional service and results to our clients. We specialize in providing talented professionals in Life Sciences, Healthcare, Information Technology, and Engineering.
We are seeking an experienced Office Administrator to join our team and play a key role in ensuring the smooth operation of our office.
This individual will be responsible for:
- Maintaining office supplies inventory by ordering and restocking as needed
- Ensuring the office environment is clean, organized, and functional
- Coordinating with vendors for office equipment maintenance and repairs
- Handling client gifts and events
- Responsible for e-verification and I-9 process
- Maintaining I-9 files in accordance with company policies and legal compliance
- Responsible for maintaining and updating state statutory compliance posters
- Managing equipment return process and/or legal filings
- Responsible for drafting employment & experience letters
- Performing administrative duties for the accounting department, including accurate review, code, and processing vendor invoices
- Ensuring timely and accurate payment of bills while adhering to departmental procedures
- Performing data entry associated with accounts payable
- Reviewing and reconciling invoice discrepancies
- Addressing and responding to vendor inquiries
- Wage garnishments
- Assisting Human Resources Director & CFO with day-to-day work and projects
The estimated salary for this position is $45,000 - $60,000 per year, based on experience and location.
**Requirements**
To be successful in this role, candidates must have:
- A minimum of an Associate degree in Business Administration, Accounting, Psychology, or a related field
- 2+ years of experience as an Office Administrator, Administrative Assistant, or in a similar role
- Experience with accounts payable is a plus
- Strong time management and organizational skills
- Ability to work independently and prioritize tasks, strong organizational skills, and detail-oriented
- Experience with QuickBooks, ADP Workforce Now is a plus
- Proven excellent customer service skills and ability to be flexible, a team player, and interface professionally with all levels of internal and external customers
- High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry required
**Benefits**
Our company offers competitive benefits, including:
Healthcare (Medical and Dental Insurance); Vacation and Holiday Paid Time Off; 401(k) Match, FSA, and Life Insurance
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