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Clinical Operations Coordinator

1 month ago

Mobile, Alabama, United States USA Health Full time
Transforming Medicine in the Gulf Coast Region

USA Health is revolutionizing medical care, education, and research to meet the unique needs of our community. We are committed to providing the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms.

Responsibilities
  • Supervise and train clerical office staff, ensuring they meet administrative requirements and provide excellent support to physicians and patients.
  • Work closely with the Director of Operations to monitor scheduling and staffing levels, ensuring day-to-day operations align with established standards.
  • Ensure clinic administrative support staff meets the needs of their assigned areas and physicians, and that all administrative requirements are being met.
  • Provide oversight of clinic staff, physician, and patient appointment schedules to ensure operational requirements and established standards are being met.
  • Monitor patient utilization data, provider schedules, contract requirements, and requests for care to ensure staffing levels and clinical personnel mix are appropriate.
  • Interview, select, and train clinical support staff, ensuring they meet the needs of the clinic.
  • Ensure timely submission of timekeeping documents and monitor leave, working with the Director of Operations and Health Systems Assistant Administrator to monitor assigned clinic grants and contracts.
  • Ensure compliance with applicable HIPAA, HCFA, Risk Management, OSHA, CLIA, federal, state, and institutional regulations for assigned areas.
  • Coordinate submission of applications with Credentialing Services for new and renewal clinical provider numbers.
  • Assist in managing business operations throughout the clinic, creating, implementing, and facilitating clinic functions to maximize efficiencies and maintain budget controls.
  • Assist with preparation of annual budgets for the clinic, monitoring financial expenditures, and identifying cost-effective approaches.
  • Ensure preparation and distribution of reports regarding clinic activities, functions, costs, and utilization.
Qualifications

A Bachelor's degree from an accredited institution and one year of supervisory experience in a medical business office setting are required. Directly related experience may substitute on a year-for-year basis for the required education.

USA Health is an Equal Employment Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status, or any other applicable legally-protected basis.