Office Management Specialist

1 week ago


Dunn Loring, Virginia, United States VetJobs Full time
Job Summary

VetJobs is seeking a highly skilled Office Management Specialist to join our team. As an Office Management Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Provide administrative support to the Program Manager and office staff, including scheduling appointments, managing calendars, and coordinating travel arrangements.
  • Manage and maintain the office filing system, ensuring all documents are up-to-date and easily accessible.
  • Perform and monitor administrative requirements of the office, including ordering office supplies and equipment, and coordinating repairs.
  • Provide secretarial support, including typing cables, memoranda, letters, and other documents, as well as drafting routine and non-routine correspondence.
  • Coordinate formal functions, including preparing contact/guest lists and invitations, and tracking responses.
Requirements
  • A minimum of two (2) years of experience in an office management or administrative role.
  • High school diploma or equivalent required; Associate's degree preferred.
  • Advanced knowledge of and experience with secretarial, administrative, or office management functions.
  • Typing proficiency of at least 65 words per minute.
  • Intermediate knowledge of and experience with word processing, databases, and spreadsheets.
  • Ability to handle multiple tasks simultaneously.
Work Environment

This job operates in a professional office environment. The employee is regularly required to talk or hear, and frequently moves standard office equipment up to 25 pounds.

Security Clearance

The selected candidate must possess a SECRET security clearance.



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