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Operations Coordinator

2 months ago

Mobile, Alabama, United States Pye-Barker Fire & Safety, LLC Full time
Join Our Team as an Operations Coordinator

At Pye-Barker Fire & Safety, LLC, we are dedicated to making a significant impact in the fire, life safety, and security industry. We invite you to build your career with us in a role that is pivotal to our operations.

Position Overview:
This role encompasses the management of various business functions within our organization, ensuring adherence to company policies and procedures.

Key Responsibilities:
- Administer and oversee fleet management and maintenance of essential licenses and permits.
- Coordinate collection processes and conduct thorough contract reviews, including necessary analysis and report generation.
- Develop and maintain compliance with departmental records, while compiling reports and monitoring project components.
- Supervise clerical staff as needed, ensuring efficient office operations.

Essential Duties:
- Obtain, renew, and maintain all necessary licenses and permits for the company.
- Review and process invoices for projects, service contracts, and subcontracts.
- Collaborate with legal counsel as required.
- Liaise with branches regarding fleet requirements and maintain relevant databases.
- Oversee credit application reviews and manage collections meetings.
- Direct and train office staff, including receptionists, as necessary.
- Create and maintain business administration records and reports.
- Analyze operating reports, policies, and procedures for continuous improvement.
- Maintain SharePoint filing systems and prepare departmental meeting materials.

Daily Operations:
- Oversee daily office functions for assigned branches, including administration of PEX cards, procurement of office supplies, and maintenance of insurance certificates.
- Schedule safety training and manage safety-related websites and equipment.
- Coordinate emergency response procedures and support company-wide projects and events.

Qualifications:
- Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of three years in administrative or clerical roles, with supervisory experience preferred.
- Proficient in MS Office Suite, particularly Excel, Word, and PowerPoint; SharePoint experience is a plus.
- Strong organizational, leadership, and communication skills, with a focus on detail and time management.

Physical Requirements:
- Ability to sit for extended periods and work on a computer.
- Capable of lifting up to fifteen pounds as needed.

Benefits:
- Competitive compensation package including medical, dental, and vision coverage.
- Company-paid life insurance and short-term disability.
- 401K plan with employer matching and paid time off.

Pye-Barker Fire & Safety, LLC is proud to be an Equal Opportunity Employer.