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Senior Procurement Specialist

2 months ago

Ontelaunee Twp, United States Vistra Corporate Services Company Full time
Job Summary

The Senior Procurement Specialist is responsible for the timely and efficient procurement of equipment, materials, supplies, and services in accordance with established category strategies. This role requires a broad-based knowledge of the sourcing and procurement process, including facilitating the RFP process, developing and using supplier evaluation criteria, conducting negotiations, managing the life cycle of contracts and purchase orders.

Key Responsibilities
  • Leading and supporting sourcing activities across all spend categories
  • Coordinating with internal stakeholders and category teams to gather business and technical requirements (statement of work) to facilitate the sourcing process
  • Conducting market analysis to select suppliers based upon business value and need
  • Supporting and promoting Vistra's Supplier Diversity program through outreach and supplier development activities
  • Collaborating with key stakeholders as primary site contact for category teams
Contract Development and Management
  • Conducting supplier negotiations, including negotiation of commercial and legal terms
  • Drafting and authoring Contracts and Master Service Agreements (MSAs) to support the purchase of goods and services
  • Managing contract documents on an ongoing basis, including expirations, renewals, statement of work (SOW) revisions, change orders, and amendments
Transactional Activities
  • Processing purchase requests and issuing purchase orders within Vistra's procure-to-pay platform(s)
  • Tracking the timeliness of at-power and outage-related purchase requests and ensuring updated status reporting to site and company reporting
  • Driving for cost savings in the process and optimization of spend for Purchase Orders
  • Driving for invoice timely payment and working with work groups to ensure funding of future Purchase Orders
  • Communicating effectively with suppliers using expediting skills as needed to ensure timely delivery of goods and services
  • Ensuring contractors performing high-risk services are pre-qualified and compliant with safety and insurance requirements
  • Working with other work groups (Engineering, Warehouse, Maintenance, etc.) within the procurement process to provide efficient, accurate, and timely procurements
  • Resolving or escalating any vendor disputes or issues as necessary
Requirements
  • 3 years of relevant procurement/contracting experience (Power plant experience is preferred)
  • Understanding and awareness of sourcing, contract management, and the importance of managing suppliers to drive compliance and performance
  • Basic awareness of financial concepts and terminology, category management principles, and the associated benefits of category strategies
  • Solid understanding of the sourcing process; ability to lead a lower complexity sourcing event from identifying potential suppliers, through bid, negotiation, and award, recognizing diverse supplier opportunities where possible
  • Ability to effectively understand and conduct basic negotiations and recognize when escalation is necessary for resolution
  • Practitioner with demonstrated ability to process and manage purchase orders, support e-commerce transactions, and effectively manage issues and stakeholders to guarantee policy, process, and contract compliance
  • Understanding of legal risks and practical effects of contract terms and conditions; ability to negotiate red lines of common commercial terms, and recognize when incremental contract language is necessary to manage risk
  • Demonstrated awareness of the importance of project management process
  • Ability to effectively interact with internal and external stakeholders, providing a high level of customer service while supporting departmental goals and the corporate vision, mission, and strategy
  • Aptitude to mentor peers or other personnel on procurement processes, policies, and practices
  • High school diploma or equivalent
  • Experience gained through college degree programs and/or certifications is applicable to above skills and experience
Key Metrics
  • Timely and efficient procurement of materials, supplies, and services
  • Accountable for the creation of real value through management of bid events and supplier negotiations
  • Maintain accurate data in contracting and purchasing systems
  • Manage contract expirations and renewals
  • Timely escalation and resolution of issues and disputes