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Intellectual Property Administrative Assistant

2 months ago

New York, New York, United States Beacon Hill Full time

Overview:

A prominent medium-sized law firm is seeking experienced Legal Secretaries to provide support for their Intellectual Property (IP) Practice. This role presents an excellent opportunity to contribute significantly to a well-regarded legal team.

Key Qualifications:

  • Minimum of three years of experience in patent and/or trademark matters, with a solid understanding of U.S. legal rules, processes, and procedures.
  • Strong familiarity with general office practices and legal terminology specific to Intellectual Property.
  • Proficiency in IP-related technologies and relevant online resources.
  • Experience supporting multiple attorneys is essential.
  • Advanced skills in word processing and various software applications, particularly MS Office.
  • Knowledge of legal filing and record-keeping practices pertinent to IP.
  • Exceptional organizational skills with the ability to manage multiple tasks and meet deadlines effectively.
  • Frequent communication and information exchange with attorneys, clients, and staff are required.

Primary Responsibilities:

  • Perform administrative duties, including processing client requests, billing, timekeeping, and expense reports.
  • Dictation and transcription of legal documents.
  • Manage correspondence and communication.
  • Prepare, edit, and finalize legal documents.
  • Assist with IP filings under attorney supervision.
  • Monitor client files and critical deadlines.
  • Coordinate travel arrangements and meetings as needed.
  • Collaborate with other departments as required.

Educational Background:

  • High School Diploma or equivalent.
  • At least three years of experience in an administrative role supporting IP attorneys.
  • Understanding of docket management and deadlines.
  • Strong knowledge of USPTO filing processes.

Company Overview:

Beacon Hill is dedicated to providing exceptional staffing solutions across various sectors. Our commitment to innovation and excellence drives our success in delivering tailored services to both emerging companies and established organizations.

We value diversity and encourage individuals with disabilities and protected veterans to apply.