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Sr Administrative Partner

2 months ago

Des Moines, Iowa, United States Principal Financial Group Full time
About the Role

We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Principal Financial Group. As a key member of our team, you will provide administrative support to our Executive Managing Director and other team members, ensuring seamless day-to-day operations.

Key Responsibilities
  • Schedule Management: Independently manage all aspects of schedules for leaders, including responding to invitations and requests, making decisions on priority on behalf of the person being supported, and negotiating with others to find the best date/time options.
  • Meeting Coordination: Tactical meeting coordination, scheduling, and room setup, catering, proactively coordinate agenda, gather pre-meeting materials, draft meeting and presentation materials, attend meetings, and write notes or capture action items and proactively follow up on items.
  • Communication: Handle communications on behalf of the leader being supported to the department or team, distribution list creation/maintenance.
  • Reporting and Administration: Coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with onboarding new employees (order technology, information access, security, schedule appropriate meeting).
  • Travel and Expense Management: Research and book travel arrangements in partnership with those supported, expense management (submit/approve purchase/travel card expenses and track department expenses and submit invoices).
  • Technology and Data Management: Manage information through multiple technology channels, handling requests for new technology, set-up/maintenance of department and team shared sites, and process flow of information.
  • Business Projects: May be involved in a variety of business-value driven department or business-wide projects.
  • Partnerships and Adaptability: Strong focus on building effective partnerships throughout the organization as well as with external business partners, proactive attitude towards acquiring new skills and adapting to evolving responsibilities.
Requirements
  • Education and Experience: High school diploma and 4+ years related experience required.
  • Communication and Organizational Skills: Strong verbal and written communication skills, strong organizational skills along with attention to detail.
  • Data Management and Analysis: Ability to gather and consolidate data from various sources.
  • Time Management and Prioritization: Ability to set priorities, handle multiple tasks, and meet deadlines.
  • Adaptability and Confidentiality: Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
  • Technical Skills: Keyboarding and adaptability in computer, web, and mobile business applications, proficiency in Windows-based computer applications (Microsoft Office) and the operation of office equipment.
What We Offer

At Principal Financial Group, we value connecting on both a personal and professional level. Together, we're imagining a more purpose-led future for financial services – and that starts with you. Our success depends on the unique experiences, backgrounds, and talents of our employees. And we support our employees the same way we support our customers: with comprehensive, competitive benefit offerings crafted to protect their physical, financial, and social well-being.

We are an Equal Opportunity Employer and welcome applications from diverse candidates. We will consider hiring a candidate at the next level with the right experience and skills.