Program Specialist I/II

2 days ago


Reno, Nevada, United States Nevada System of Higher Education Full time
Job Summary

The Desert Research Institute (DRI) is seeking a highly organized and dedicated individual to fill a full-time Program Specialist position. This role will support a variety of faculty, staff, technicians, and students within the Division of Atmospheric Sciences (DAS).

Under the Assistant Business Manager's supervision, the Program Specialist will operate with independent judgment, discretion, and initiative in a variety of administrative, fiscal, and planning activities.

A successful candidate will have a high level of organizational, communication, and interpersonal skills, all of which are essential to the role.

Key Responsibilities
  • Assist with division correspondence, coordinate with HR, schedule appointments, and answer questions from staff.
  • Participate in onboarding within the division for new graduate students and/or faculty and staff.
  • Coordinate logistics of division meetings and other special events for DAS.
  • Process tasks in Workday (purchase orders, reconcile purchasing card transactions, invoices, etc.).
  • Collect and interpret data into various data entry programs including the DRI timesheet program and Workday.
  • Upload deliverables, pull/send reports, and enter proposals into the Academic Research and Grants Information System (ARGIS).
  • Collect travel and other reimbursement documentation for input into Workday.
  • Coordinate hourly timesheet processing by training new hire hourly employees, communicating due dates, collecting documents for submission, and data entry into Workday prior to payroll deadlines.
Requirements
  • High school diploma or equivalent AND one year of related experience.
  • Basic computer skills with MS Office Suite (Word, Excel, PowerPoint).
  • Ability to maintain confidential and sensitive information and documentation.
  • Excellent organizational, interpersonal, and communication skills.
  • Ability to prioritize assignments and commitment to meet deadlines.
  • Detail-oriented with a strong degree of accuracy and reliability as well as sound judgment.
  • Ability to work independently and carry out assignments with minimal supervision.
  • Ability to establish effective working relationships with fellow employees, departments, and other campus personnel.


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