Broadcast Studio Coordinator

1 week ago

Washington, Washington, D.C., United States Red Carrot Full time
Job Summary:

The Broadcast Studio Scheduler/Office Admin is responsible for coordinating and managing all scheduling activities within the HUD broadcast studios. This role also provides administrative support to the studio, ensuring efficient operations and communication. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple tasks simultaneously.

Key Responsibilities:
  • Develop and maintain the studio's daily, weekly, and monthly schedules, ensuring all projects, shoots, and events are accurately planned and communicated to the team.
  • Ensure each event has accurate and updated information, along with the appropriate staff scheduled for the event.
  • Follow up with customers to gather any necessary information to ensure successful event execution.
  • Handle last-minute scheduling changes, cancellations, or adjustments, communicating these updates promptly to all relevant parties.
  • Work with the technical director to manage the booking and scheduling of freelancers and external contractors as needed, ensuring coverage for all studio activities.
  • Maintain a detailed calendar studio activity, including shoots, editing sessions, meetings, and other events.
  • Send out the daily schedule to all staff and stakeholders by 8:00 AM each day.
Administrative Support:
  • Enter freelancer invoices into a spreadsheet tracker and assist with budget tracking and reporting.
  • Maintain and update contact lists for freelancers.
  • Act as a liaison between studio staff and external government broadcast team.
Communication & Coordination:
  • Communicate schedule updates, changes, and other relevant information to the studio team promptly and effectively.
  • Ensure clear communication between studio staff, freelancers, and clients regarding project timelines and deliverables.
  • Coordinate with the Program Manager and other team members to ensure smooth workflow and adherence to deadlines.
Reporting:
  • Collect and prepare weekly and monthly reports, ensuring they are accurate and free of formatting and spelling errors.
  • Review all reports for accuracy and make necessary corrections before submission.
  • Track and report on studio usage and number of events.
  • Assist with the preparation of year-end reviews and reports as required.
Team Support:
  • Provide support during events, shoots, and live broadcasts as needed, including logistical coordination and on-site assistance.
  • Assist with onboarding new staff and freelancers, ensuring they are informed of studio policies, schedules, and expectations.
  • Support team meetings by preparing agendas, taking notes, and following up on action items.
Qualifications:
  • Proven experience in scheduling, office administration, or a related role, preferably in a broadcast or media environment.
  • Excellent organizational and time-management skills.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.
  • Ability to work independently and as part of a team.
  • High level of attention to detail and accuracy.
  • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
  • Familiarity with broadcast studio operations and terminology is a plus.
Preferred Qualifications:
  • Experience working in a broadcast, media, or production environment.
  • Familiarity with scheduling software or tools used in media production.
  • Knowledge of inventory management and office administration.

Benefits at Red Carrot:

At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there's strength in diversity, offering different perspectives and skills. Together, we can solve our client's biggest challenges. We offer a competitive compensation and benefits package.

  • Training and Development – Tuition reimbursement and professional trainings for eligible employees.
  • Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.
  • 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.
  • Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.
  • Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.

About Us:

Red Carrot is an award-winning, woman-owned small business that is growing rapidly in the federal government space. Our team is fueled by passion, backed by intelligence, and built on expertise. From our inception, we have leveraged industrial engineering principles and data analytics to craft highly efficient solutions for clients' complex needs. As we have grown, we remain focused on research-centric, data-informed, and audience-oriented, while expanding our range of expert capabilities.

Headquartered in Miami, Florida, we have a strong and continually growing presence in Washington, D.C., as well as team members and clients all over the country. We understand the importance of overcoming geographic limitations to provide the best, all-encompassing service to our clients. Red Carrot builds client capacity by implementing Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions on behalf of our clients.

EO Commitment:

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, ancestry, sex, pregnancy, national origin, age, disability, marital status, familial status, gender identity, transgender status, sexual orientation, actual or perceived status as a victim of domestic violence, dating violence or stalking of any individual or any person associated with such individual, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

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