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Program Manager A Position
2 months ago
Olympic College is seeking a highly skilled and compassionate Program Manager A to join our Resource Center team. As a key member of our team, you will play a vital role in establishing and maintaining a Hunger-Free campus initiative, free food programs, and other innovative ways to support students who may be food insecure.
Key Responsibilities:- Create and maintain a free food program from design to implementation, tracking, monitoring, evaluating, surveying, and supporting program participants.
- Coordinate with the Basic Needs Navigator to implement program and policies for a hunger-free campus initiative.
- Collaborate with community food programs to increase food opportunities for students.
- Coordinate with Student Government of Olympic College / SGOC to support their food pantry and help increase food availability.
- Reconcile program financial budgets, spend, and monitor expenditures, plan and implement fiscal spenddown, keep the Director informed of spending, issues, and potential barriers as necessary.
- Create work study positions and supervise students to help with implementation on all three campuses.
- Draft and edit correspondence and printed materials related to programs' policies, procedures, and operations, ensuring all materials are accurate, visually appealing, and easy to read.
- Facilitate enrollment and support by acting as a liaison between staff, program participants, Washington State Achievement Council / WSAC to coordinate and assist with student enrollment, providing ongoing support through the enrollment process.
- Serve as the Designated Support Staff to execute Olympic College's support plan as directed by WSAC for designated populations.
- Monitor specialized funding and distribute to program participants.
- Collaborate with internal programs and community organizations to promote program initiatives and provide support and resources for incoming and current students.
- Maintain regular communication with program participants to provide support and recognize their achievements, using various methods to strengthen relationships and ensure participants feel valued and supported.
- Oversee the operations of a free book lending library and laptop lending programs.
- Maintain up-to-date book lending library.
- Communicate to students, staff, and faculty to increase knowledge and awareness of the book lending library.
- Support students acquiring textbooks by assisting them in finding their titles, lending books if available, and directing students to other resources to help meet their book needs.
- Track students with borrow/return processes, communicate, and data entry for all borrowed books.
- Analyze current book lending processes to help streamline processes, remove barriers, and improve services to students.
- Support OC Promise scholars with book lending through the lending library and purchase books when needed.
- Implement and maintain a laptop lending program.
- Assist staff in supporting students who seek support with the Resource Center.
- Serve as a first point of contact for students who walk into the Resource Center, providing information and direction, performing a variety of communication functions.
- Monitor student utilization for those who enter the Resource Center through Who's Next and compiling statistics as needed.
- Tracking students who enter the Resource Center through Who's Next and compiling statistics when needed.
- Use spreadsheet and database software to develop and maintain records.
- Perform other related duties as required.
- High School Diploma or equivalent.
- Education and/or experience in serving unrepresented populations.
- Advanced knowledge of Microsoft 365 Suite preferred.
- Associate degree with 2 years' experience in a higher education environment.
- Experience, compassion, and understanding while working with individuals who may present with extreme challenges due to poverty and food insecurity.
- Experience with PeopleSoft Campus Solutions.
- Experience with MS Office 365 Forms creation and usage.
- Adherence to and knowledge of FERPA.
- Demonstrated experience with facilitating meetings.
- Demonstrated leadership, initiative, energy, and sound judgment.
- Availability for in-state travel for training and meetings.
- Ability to manage and supervise.
- Thorough and detail-oriented.
- Excellent customer service, communication, and teamwork skills.
- Demonstrated flexibility and ability to accommodate multiple stakeholders with various interests and needs.
- Demonstrated problem-solving skills and analytical abilities.
- Strong planning and project management ability.
- Excellent written, verbal, presentation, and interpersonal communication skills.
- Demonstrated experience in interpreting, reviewing, and applying program-specific policies, procedures, and regulations.
- Ability to anticipate problems and take necessary action to eliminate or mitigate them.