Executive Support Specialist

2 weeks ago


Hillsboro, United States Thermo Fisher Scientific Full time
Job Summary

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Thermo Fisher Scientific. The successful candidate will provide exceptional administrative support to senior level executives within the Materials & Structural Analysis Division.

Key Responsibilities
  • Maintain and coordinate multiple executive calendars, prioritizing tasks and ensuring smooth workflows.
  • Interface professionally with key leaders, customers, and colleagues, providing exceptional communication and coordination.
  • Proactively coordinate complex global travel activities, including accommodations, transportation, and expense tracking.
  • Schedule and coordinate complex meetings, including venue management, audio/video setup, and catering.
  • Track and drive completion of key results, following up on outstanding items as needed.
  • Uphold strict confidentiality and handle highly sensitive information with discretion.
Requirements
  • 5+ years of administrative experience in a fast-paced environment.
  • Consistent track record of handling confidential information with discretion and good judgment.
  • Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
  • Previous success in building strong organizational relationships and fostering collaboration.
  • Exceptional written and verbal communication skills.
Preferred Requirements
  • Executive administration experience.
  • Experience within Thermo Fisher Scientific.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.



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