Administrative Coordinator

4 days ago


Omaha, Nebraska, United States CHI Health Full time
Job Summary

CommonSpirit Health is a leading healthcare organization that has formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With over 700 care sites across the country, from clinics and hospitals to home-based care and virtual care services, CommonSpirit is accessible to nearly one out of every four residents. Our world needs compassion like never before, and our communities need caring and our families need protection. With our combined resources, CommonSpirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen both inside our hospitals and out in the community.

This role provides mid-level administrative and clerical support services to assigned groups of leaders and/or departments. The successful candidate will complete assigned tasks and follow set procedures with some independent coordination of administrative projects. The role reports to a department leader at the division director, vice president, or senior vice president level.

Key Responsibilities

Takes independent action to meet critical business objectives, sets and monitors objectives and standards, and is known as a self-starter.

Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone).

Completes standard clerical administrative processes such as mail processing, filing, faxing, scanning, copying, collating, and organizing.

Performs basic calendaring functions by sending meeting invitations on behalf of leaders upon request and may accept meeting invitations according to prescribed instruction.

Takes the initiative to contact leaders for direction when questions or concerns arise related to change initiatives.

Uses basic technical skills to create and edit documents, spreadsheets, presentations, and department organizational charts, runs and distributes standard reports.

Coordinates basic travel arrangements for leaders supported utilizing standard processes and resources.

Follows procedures and maintains procedural documentation.

Coordinates/Leads administrative projects, assists in the planning, coordination, and support of meetings and conferences.

Distributes internal and external communications on behalf of leaders as requested, provides basic proofreading services of leader communications before distribution, administers distribution lists.

Other duties as assigned by leaders and the organization.



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