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Financial Operations Specialist

1 month ago

Beverly Hills, California, United States Novate Legal Search Full time
Job Title: Accounting Specialist

Job Summary:

We are seeking a highly skilled Accounting Specialist to join our team at Novate Legal Search. The ideal candidate will have a strong background in accounting and billing, with a focus on the legal industry.

Key Responsibilities:

  • Record and reconcile daily cash receipts
  • Accounts Payable invoice entry and check preparation
  • Open all Firm new matters in Aderant system confirm conflicts check engagement letter and other procedural elements are complete
  • Monitor and manage outstanding accounts receivable and collection efforts
  • Monitor WIP and A/R balances and provide attorneys with thoughtful analysis regarding best course of action for billing and collection of balances
  • Participate in the monthly distribution of prebills to partners for review and revisions; monitor the completion of suggested revisions and finalization of invoices
  • Complete ad hoc billing requests as requested by attorneys and client driven requests
  • Contribute to department and firmwide special projects collaborating with key personnel in various departments as appropriate
  • Interact with Aderant and develop expertise with the program

Requirements:

  • The ideal candidate must possess self-motivation, attention to detail, and problem-solving skills
  • Strong written and verbal communication skills, superior attention to detail, excellent organizational skills, and the ability to multitask and prioritize
  • Strong technology skills, including intermediate to expert level Excel skills
  • Working knowledge of Aderant is required
  • SQL knowledge is not necessary but will be viewed favorably

Qualifications:

  • A four-year degree in Accounting, Finance, Business, or a related field is required
  • 4 years of relevant accounting and/or billing experience with legal industry experience preferred; experience with Aderant billing and legal accounting software is a plus

Remote Work:

No