Executive Support Associate

5 days ago


Tucson, Arizona, United States Spectrum Comm Inc Full time
Job Description:

Spectrum Comm Inc seeks a skilled Executive Support Associate to join our team. As an Executive Support Associate, you will provide high-level administrative support to senior leadership, managing communications, coordinating meetings, and tracking program deliverables.

About the Role:

  • Develop and maintain written reports, briefings in various formats, letters of correspondence, memos, meeting agendas, and minutes.
  • Prepare reports, presentations, and correspondence for leadership and client engagements.
  • Organize and coordinate meetings, document minutes, and track action items.
  • Support budget tracking, invoice processing, and contract documentation.
  • Ensure compliance with corporate and regulatory standards, including FAR/DFAR.
  • Manage travel logistics and expense reporting for senior leadership.

Responsibilities:

  • Provide executive-level administrative support, including calendar management and travel arrangements.
  • Track program deliverables and ensure timely completion.
  • Support financial reporting and budget tracking.

Requirements:

  • 3-5 years of executive or administrative support experience, preferably in aerospace or defense.
  • Strong communication skills and proficiency with Microsoft Office.
  • Familiarity with government contracts and FAR/DFAR compliance.
  • Active DoD Secret clearance.

Estimated Salary: $65,000 - $85,000 per year, depending on experience and qualifications.



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