Strategic Executive Support Specialist

5 days ago


Tucson, Arizona, United States Insight Global Full time

Job Overview

We are seeking a highly skilled and organized Administrative Assistant to provide top-notch support to our EVP. As a key member of our team, you will play a critical role in managing the EVP's day-to-day administration, ensuring seamless coordination and execution of tasks.

Key Responsibilities:

  • Schedule complex meetings and events with internal and external stakeholders, requiring strong organizational skills and attention to detail.
  • Gather essential logistical information for meetings, travel arrangements, and other events.
  • Ensure the EVP remains on schedule throughout each day, prioritizing tasks and managing multiple activities simultaneously.
  • Prepare and collect background materials for daily briefings, maintaining confidentiality and discretion at all times.
  • Research and finalize domestic and international travel arrangements, coordinating with various parties as needed.
  • Manage travel documentation and reimbursement processes, ensuring timely and accurate processing.
  • Communicate relevant meeting and event information to staff members, ensuring effective collaboration and coordination.
  • Perform intricate administrative duties, demonstrating professionalism, tact, diplomacy, and sound judgment in all interactions.

Requirements:

  • 3+ years of experience in an Administrative role supporting a leader or executive-level individual.
  • High proficiency in Microsoft Office, particularly PowerPoint and Excel.
  • Keen attention to detail, high energy, and strong organization skills to drive operational support.
  • Bilingual in Spanish and English (a plus).

Salary Range: $60,000 - $80,000 per year, depending on experience and qualifications.

About Us:

We are Insight Global, a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters.



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