Legal Administrative Assistant
4 weeks ago
Pancoast Staffing Services, Inc. is seeking a skilled Legal Administrative Assistant to support our dynamic legal team.
Key Responsibilities:
- Manage secretarial duties as required
- Organize conference and meeting spaces
- Assist with various tasks and projects as assigned
- Prepare legal documents and correspondence, including editing and revisions
- Maintain data records using Excel spreadsheets
- Transcribe dictated materials
- Compile trial preparation materials
- Provide support during staff absences
- Handle incoming calls and direct them appropriately
- Coordinate scheduling and calendar management, including task entries in Outlook
- Arrange travel logistics for attorneys
- Open, manage, and close client files as necessary
- Receive and distribute incoming mail and electronic communications
- Conduct electronic filing of documents
- Assist in preparing exhibits for court
- Provide support to clients as needed
Qualifications:
- Basic experience in a secretarial role, with a preference for legal background
- Familiarity with legal terminology and processes is advantageous, though not required
- Understanding of electronic filing in litigation is preferred, but not mandatory
- Proficient in PC and Windows applications
- Strong verbal and written communication abilities
- Typing speed of 60+ words per minute
- High proficiency in MS Office Suite
- Knowledge of document management and billing systems
- Ability to collaborate effectively with personnel at all levels within a legal environment.
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