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Administrative Support Specialist

2 months ago

West Memphis, Arkansas, United States Randstad Full time
Administrative Assistant Job Description

We are seeking an experienced and dedicated Administrative Assistant to join our team at Randstad. This is a minimum 3-month contract with the possibility of temp-to-hire.

Key Responsibilities:
  • Answer and direct incoming calls on the main switchboard.
  • Greet and assist visitors and vendors at the reception desk.
  • Assist job applicants at the reception desk.
  • Record keeping and filing of all employee documents.
  • Maintain inventory of office supplies and purchase monthly janitorial supplies.
  • Maintain petty cash.
  • Support plant management as needed.
  • Maintain all Purchase Order processes, generate Purchase Order requests in Telnet system, and maintain all vendor files.
  • Assist HR Manager with new hire process, terminations, and other tasks deemed necessary.
  • Assist employees with questions, payroll issues, and other tasks as applicable.
  • Reconcile daily attendance discrepancies in ADP Payroll system and run daily timecard reports.
  • Run weekly payroll report and forward to corporate office.
  • Track and submit temporary employee hours daily and weekly and reconcile weekly temporary employee invoices to ensure proper billing.
  • Keep records of full-time employee attendance and paid time off along with tracking attendance for points system and maintain and post monthly employee time off calendar.
  • Track and generate employee evaluations when due and submit pay rate or job description changes to corporate.
Requirements:
  • Minimum of High School Degree.
  • 2-3 years of experience working in an Administrative Assistant or HR Assistant role.
  • ADP experience.
  • Invoice, purchasing, and ordering supplies experience a plus.
Preferred Skills:
  • Experience with MS Office: Excel, Word, and PowerPoint.
  • Computer skills.
  • Customer service and teamwork skills.
  • Good verbal and written communication skills.
  • Confidentiality.
  • Organized, detail-oriented, multi-tasking.

This is a first-shift position with a salary of $16-$17 per hour. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply.