Office Manager
2 weeks ago
CBC Real Estate, a subsidiary of Capitol Broadcasting Company, is seeking a detail-oriented and organized Office Manager to support the Senior General Manager in the effective operation of our commercial real estate properties.
This role is pivotal in handling various administrative and management functions, ensuring daily operations run smoothly and efficiently.
Key Responsibilities:Tenant and Vendor Relations:- Act as the primary liaison between tenants and the property management team.
- Develop and maintain positive relationships with tenants and vendors, addressing their concerns and ensuring their needs are met promptly.
- Provide backup support at the front desk, welcoming office visitors, answering inquiries, and directing them appropriately.
- Receive, prioritize, and dispatch tenant requests, coordinating with relevant teams to ensure timely resolution.
- Maintain accurate and up-to-date tenant and vendor files, including certificates of insurance and work order processes.
- Ensure that all property-related information and notices are communicated effectively as directed by the Senior General Manager.
- Generate and analyze key reports, such as aged delinquencies, cash receipts journals, rent rolls, lease profiles, and tenant sales.
- Provide insights and recommendations based on these reports to support informed decision-making.
- Populate and manage databases with accurate information for budgeting, monthly operational reporting, and other essential functions.
- Assist with property accounts receivable, collections, and accounts payable coding and input, purchase orders, contracts, utilities as directed by the Senior General Manager.
- Ensure that all financial transactions are processed accurately and in a timely manner.
- Support lease administration tasks, including reviewing lease agreements, monitoring lease compliance, and assisting with lease renewals and amendments.
- Bachelor's Degree or equivalent is required.
- 5 years of progressively responsible experience in commercial property management, commercial general contractor or a related tenant management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required.
- Experience with Yardi/Yardi Voyager or similar software is preferred.
- Strong organizational and interpersonal skills are essential.
- The ability to build and maintain positive relationships with tenants, vendors, and colleagues is crucial.
- Detail-oriented with a logical and methodical approach to problem-solving.
- Must be able to manage multiple priorities and deadlines effectively.
- Excellent written and verbal communication skills, enabling clear and effective interactions with a diverse range of stakeholders.
- Competitive salary commensurate with experience.
- Comprehensive health insurance and wellness programs to support your physical and mental well-being.
- Access to robust retirement plans, including generous company contributions to help you plan for your future.
- Opportunities for ongoing professional development and career growth within CBC Real Estate and the broader Capitol Broadcasting Company network.
- A dynamic and inclusive work environment that values teamwork, collaboration, and the contributions of every team member.
- Enjoy additional benefits such as dependent care reimbursement, medical reimbursement, tuition reimbursement, no-interest technology loans, childcare scholarships, and free tickets to local community events.
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