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Chief Executive Officer's Administrative Partner

2 months ago

Clifton Park, New York, United States GTM Payroll Services Inc Full time
Job Overview

Are you an experienced professional eager to take on a pivotal role that directly influences the effectiveness of a forward-thinking CEO? We are in search of an Executive Assistant who excels in a dynamic setting, ensuring smooth operations while supporting our CEO's ambitious professional and personal goals.

Role Summary:

As the Executive Assistant, you will serve as the essential support for our CEO, expertly managing administrative responsibilities and sensitive matters. Your duties will include overseeing the executive office, organizing meetings, coordinating travel logistics, and acting as a reliable liaison across various organizational levels.

Primary Duties:

  • Draft and refine correspondence, presentations, and other critical documents.
  • Oversee the CEO's calendar, appointments, and travel logistics.
  • Ensure organization and efficiency within the executive office.
  • Document, transcribe, and disseminate meeting notes.
  • Facilitate business meetings and events as necessary.
  • Manage multiple office service providers and corporate logistics.
  • Handle executive expense reports and submissions.
  • Oversee the CEO's communications, including calls and emails.
  • Welcome and interact with incoming executive visitors.
  • Communicate effectively with internal personnel at all levels.

Required Qualifications:

  • At least 10 years of experience supporting C-suite executives.
  • Proficient in Microsoft 365 Suite, QuickBooks, Concur, and web-based applications.
  • Bachelor's degree in a relevant field.
  • Strong grasp of office administrative practices.
  • Familiarity with financial, legal, and business principles.

Essential Skills and Attributes:

  • Proficient with office equipment and mobile assistance tools.
  • Exceptional verbal and written communication skills.
  • Ability to maintain confidentiality with strict adherence to protocols.
  • Strong analytical and decision-making capabilities.
  • Outstanding organizational and planning skills with meticulous attention to detail.
  • Resourceful and adaptable in a fast-paced and varied environment.

Success Attributes:

  • Complete dedication to the CEO's objectives and success.
  • Self-driven with the capability to execute tasks independently.
  • Integrity, reliability, and discretion in managing sensitive information.
  • Composure under pressure and quick-thinking abilities.
  • Proactive mindset to anticipate and fulfill the CEO's needs.
  • Flexibility to adjust to a dynamic work/life schedule.
  • Prior experience in financial or legal sectors is beneficial.

Become a vital part of a thriving organization, where your commitment and expertise will significantly contribute to the CEO's achievements and the overall success of the company.