NDA Compliance Specialist

3 days ago

Toledo, Ohio, United States Mindlance Full time
Job Summary:

The NDA Compliance Paralegal is a key member of the Global Compliance team at Mindlance, responsible for supporting the company's Intellectual Property protection program. This role involves managing the global process of receiving requests for and executing Non-Disclosure Agreements (NDAs).

Key Responsibilities:

• Collaborate with the legal team to review, draft, and negotiate NDAs
• Deliver exceptional customer service to internal partners, teams, and customers
• Utilize various tools to support the receiving, processing, and execution of NDA requests
• Develop and revise timelines, procedures, and training to ensure compliance with the NDA process
• Define, analyze, and monitor performance metrics to ensure accurate, efficient, and timely processing of NDA requests
• Coordinate and gather information, materials, documents, and reports necessary to respond to inquiries
• Assist in training and advising regional partners to ensure global compliance of NDA and contract administration
• Utilize workflow tools to obtain appropriate corporate approvals and ensure intended OC signer is authorized
• Assist and support the review of sale-side (commercial) contracts and record key terms in the Contract Management system
• Assist and support the review of buy-side (sourcing) contract record data pertaining to OC's internal signature authority policy (Levels of Authority) for accuracy and assist sourcing team to address errors
• Assist employees in their understanding of the Levels of Authority Policy
• Track and remediate policy and process violations as appropriate
• Assist in maintaining a database for Powers of Attorney and Delegations of Authority
• Assist in periodic audits to verify that all required contracts are in the Contract Management system and in compliance with corporate policy; ensure timely remediation of failures identified during audit testing
• Prepare reports, metrics, correspondence, and memoranda as identified, needed, and required
• Collaborate with the Global Compliance team in corporate policy management and various other compliance efforts as a member of Global Compliance Operations

Requirements:

• Post-secondary paralegal certification/degree or 5 years equivalent paralegal experience required
• Bachelor's degree - Preferred
• Project Management - Preferred

Knowledge, Skills, and Abilities:
• General knowledge of legal terminology and principles
• Expertise using contemporary office technology, equipment, and applications, including SaaS/Cloud systems, Microsoft 365 (Word, Excel, Outlook, Access, etc.)
• Demonstrated ability to utilize technical information to make independent decisions and make recommendations to attorneys and internal customers
• Expertise in legal research and analyzing and reviewing legal documents resulting in an error-free end product
• Demonstrated ability to timely create and execute action plans across multiple projects
• Demonstrated ability to communicate effectively both verbally and written
• Demonstrated ability to provide high-level support to various stakeholders across a heavily matrixed global organization

Personal Characteristics:
• High ethics and integrity
• Exceptional attention to detail required
• Ability to maintain confidentiality and high ethical standards
• Exceptional English communication skills both orally and in writing
• Strong organizational skills and ability to organize and prioritize workload
• Ability to handle high-stress situations
• Demonstrated ability to establish and maintain effective team collaboration and working relations with others
• Flexibility to work beyond normal business hours when necessary
• Ability to communicate effectively with sr. leaders as well as inside and outside counsel

EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

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