Financial Operations Associate

2 weeks ago

Waterbury, Connecticut, United States Post University Full time
Job OverviewPOSITION SUMMARY:

The Accounts Payable Specialist is a highly organized individual with outstanding communication and time management abilities. This role involves supporting the Financial Operations & Reporting (F.O.R.) department in its Accounts Payable activities. The A/P Specialist must demonstrate precision and thoroughness, coupled with strong research and problem-solving capabilities. Success in this position requires a solid understanding of best practices in accounts payable processing and proficiency in technology, particularly with Microsoft Excel.

Key Responsibilities:

  • Input invoices into the accounting system, ensuring accuracy in amounts payable and matching them with internal documentation.
  • Deliver exceptional support and service to internal stakeholders.
  • Classify documents accurately using appropriate expenditure and accounting codes, leveraging knowledge of A/P practices.
  • Manage the daily opening, organization, and distribution of departmental mail.
  • Engage with vendors, oversee W-9 acquisition and posting, and address inquiries effectively.
  • Assess and reconcile vendor statements while managing all related inquiries.
  • Investigate and resolve discrepancies in invoices and related issues.
  • Ensure vendors receive 1099 forms and address any arising issues.
  • Assist during internal and external audits as needed.
  • Undertake additional projects as assigned.

Minimum Qualifications & Competencies:

To excel in this role, candidates must be capable of performing each essential duty satisfactorily. The following qualifications represent the necessary knowledge, skills, and abilities:

  • Preferred associate degree in accounting, business accounting, or finance.
  • Prior experience in accounts payable is advantageous, with experience in higher education being a plus.
  • Exceptional time management and both verbal and written communication skills.
  • Ability to maintain confidentiality and discretion.
  • Strong understanding of accounting and corporate finance principles and procedures.
  • Proficiency in Microsoft Office Suite (especially Excel) and accounting software (experience with MS Dynamics is a plus).
  • Flexibility and adaptability in a dynamic work environment while maintaining professionalism and ethical standards.
  • Commitment to ongoing professional development through continuous training.
  • Ability to multitask, prioritize effectively, and maintain a positive attitude while ensuring attention to detail and accuracy.
  • Dedication to fostering a collaborative culture within the organization.

Physical Requirements: This position involves prolonged periods of sitting at a desk and working on a computer. The ability to lift up to 15 pounds occasionally is required.

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