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Payroll Specialist
2 months ago
We are seeking a highly skilled Payroll Specialist to join our team at Exceptional Childrens Foundation. The successful candidate will be responsible for ensuring the accuracy and completeness of bi-weekly payroll functions within our Insperity PEO system.
Key Responsibilities- Coordinate with Human Resources staff to retrieve accurate information for use in payroll processing.
- Enter payroll information for all new hires and edit payroll records for existing staff within Insperity.
- Ensure all required back-up documentation is in place prior to creating and editing records in Insperity system.
- Ensure confidentiality of all staff personnel and payroll information. Notify Payroll Manager of any suspected lapses.
- Coordinate with Insperity staff regarding payroll data issues when necessary.
- Process bi-weekly payroll – staff and client - in collaboration with Payroll Manager.
- Review client/consumer payroll data from manual timesheet against Insperity for accuracy.
- Ensure all staff and client payroll data is accurate and ready for processing
- Review payroll data with Payroll Manager for accuracy before submitting to Insperity.
- Prepare manual payroll checks and logs according to departmental policy and procedures.
- Provide excellent service to staff and clients regarding payroll issues
- Create, run, and format payroll reports to send to CEO/COO/Directors.
- Organize and manage payroll file system
- Retrieve, organize, and present payroll information to Human Resources upon request
- Assist Payroll Manager in preparation for audits
- Two years of payroll processing experience, with Insperity now or a similar online platform. Knowledgeable of California payroll laws
- Valid California driver's license, reliable transportation, evidence of car insurance, and insurable driving record.
- Pass a DOJ background investigation.
- Provide evidence of a negative TB test initially and every three years thereafter.
Duties are performed in a shared, temperature-controlled office located in a building that houses a school for students (grades K–12th) who have varying degrees of learning, behavioral, emotional, and developmental disabilities. Employees may encounter students who are in crisis, exhibiting emotional/psychological distress, or behaving in an aggressive manner. The environment may include loud noise. Some exposure to outside weather conditions when traveling on ECF business.
Physical Requirements- Mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites.
- Strength to lift and carry materials weighing up to 10lbs.
- Vision to read printed materials and computer screen.
- Hearing and speech to communicate in person and over the telephone.
- Sit/stand for extended periods of time; constantly use hands and fingers.
- Work with 10-key calculator and computer for extended periods of time.
- Driving, visiting various ECF sites, banking, etc.
