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Laboratory Client Support Specialist
2 months ago
SUMMARY:
The Laboratory Client Support Specialist plays a vital role in fostering collaborative relationships with clinical personnel and patients, ensuring professional and respectful communication.
This position acts as a key informational resource for clinical departments, delivering laboratory-related insights in response to inquiries from patients and clinical staff while maintaining accurate laboratory documentation and upholding quality standards.
ESSENTIAL FUNCTIONS:
Functions as a primary informational resource for clinical departments, addressing laboratory-related inquiries from patients and clinical staff. Engages with physicians regarding test outcomes, technical concerns, and more. Facilitates effective communication between testing departments, results, reference laboratories, and shipping units. Investigates, resolves, and documents issues related to specimens or testing, communicating findings to clients as necessary. Serves as a resource for clients, offering information on tests, results, and ordering procedures within the Health Information System (HIS). Acts as a liaison with reference laboratories for all client service matters.
Ensures timely communication of patient specimen rejections, Quality Not Sufficient (QNS) instances, and Duplicate Patient Records to clients.
Handles urgent, routine, and critical test results, as well as other confidential information, ensuring delivery to authorized personnel.
Manages incoming and outgoing calls, exercising discretion regarding the urgency and nature of calls, directing them to the appropriate personnel.
Performs administrative tasks such as filing, copying, faxing, and distributing laboratory documents. Processes, verifies, and maintains various laboratory records and data. Logs or inputs laboratory results, ensuring accuracy against quality assurance/control ranges. Assists in training designated personnel. Resolves issues with problem specimens according to established protocols. Searches for and retrieves mislabeled, insufficient quantity, or unlabeled specimens. Utilizes various software applications to enter and retrieve data. Operates office equipment such as personal computers, calculators, fax machines, and copiers in the execution of assigned responsibilities. Adheres to Tucson Medical Center's organizational and departmental safety, confidentiality, values, policies, and standards. Performs related duties as assigned.
MINIMUM QUALIFICATIONS EDUCATION:
High school diploma or general education degree (GED), or an equivalent combination of relevant education and experience.
EXPERIENCE:
Six (6) months of customer service experience required. Laboratory experience preferred.
LICENSURE OR CERTIFICATION:
None required.
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to interact effectively and professionally with healthcare providers and patients.
- Understanding of laboratory tests and orders.
- Strong verbal and written communication skills, particularly listening abilities.
- Proficient computer skills.
- Capability to multitask efficiently.
- Familiarity with office management best practices.
- Expertise in customer service protocols, both in-person and via telephone.
- Ability to read, analyze, and interpret general business publications, professional journals, technical procedures, or governmental regulations.
- Competence in preparing routine reports, business correspondence, and procedural manuals.
- Skill in effectively presenting information and addressing inquiries or complaints from employees, patients, and the general public.
- Ability to perform basic arithmetic operations and accurately document time.
- Capacity to apply common sense understanding to follow instructions provided in written, oral, or diagrammatic form.
- Ability to manage problems involving multiple concrete variables in standardized situations.