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Executive Secretary

2 months ago

Forest Park, Illinois, United States Proviso Township High Schools Full time
Job Title: Secretary to the Office of the Principal

Proviso Township High Schools is seeking a highly skilled and organized individual to serve as Secretary to the Office of the Principal. This is a unique opportunity to join a dynamic team and contribute to the success of our students and staff.

Key Responsibilities:
  • Maintain confidentiality in handling sensitive information and ensure the security of student, teacher, and other confidential data.
  • Screen phone calls, visitors, and mail, and refer individuals or inquiries to the appropriate persons or offices.
  • Manage calendars, schedule meetings, and handle confidential matters.
  • Research products and manage purchases from outside vendors, including requesting quotes, preparing requisitions, monitoring delivery, and distributing to schools as needed.
  • Process conference requests for staff, create requisitions, and process reimbursements for food and/or mileage.
  • Generate reports from PowerSchool and other local or online sources.
  • Maintain inventory of office supplies.
  • Prepare and manage performance evaluation forms, P.D. forms, and other administrative documents.
  • Plan and set up meetings and professional development, including publicity, registration, logistics, handouts, timesheets, and evaluations.
  • Assist in preparation of calendars, planning documents, and progress trackers for building projects.
Requirements:
  • Associate's degree (minimum) or Bachelor's degree preferred.
  • Excellent secretarial experience with superb organizational skills at a school administrative level.
  • Considerable knowledge of standard office software, equipment, machines, and new technology.
  • Proficiency in the Microsoft Office suite, including Outlook, Word, Excel, Access, and Office 365.
  • Typing 60 words per minute.
  • Knowledge of school and district policies and procedures.
  • Ability to proofread, transcribe, and type complex communications accurately.
  • Ability to develop and maintain expenditure records and inventory for local, state, and federally funded programs and to maintain school budget accounts.
  • Ability to manage data efficiently and accurately.
  • Ability to acquire new knowledge as needed after a reasonable period of training.
  • Ability to work independently on responsible and confidential administrative assignments and secretarial tasks, maintaining confidentiality.
  • Ability to establish and maintain effective working relationships with faculty, students, parents, administrators, members of the Board of Education, business community members, and visitors, and to effectively and discreetly convey information, promoting positive public relations.

Proviso Township High Schools is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, and other protected categories as set forth in Board Policy 5:10.