Office Operations Manager

1 day ago


South Plainfield, New Jersey, United States ANS Geo, Inc Full time
About ANS Geo, Inc.

We are a leading Civil and Geotechnical Engineering firm headquartered in New Jersey, with multiple offices throughout the country. Our company prides itself on delivering innovative engineering solutions, while creating a supportive and growth-oriented environment for our team.

Job Title: Office Manager

We are seeking an experienced and dedicated Office Manager to oversee the daily operations of our South Plainfield office.

Key Responsibilities:
  • Facility and Fleet Management: Oversee the maintenance and repair of the office building, including HVAC, plumbing, electrical, cleaning services, landscaping, and snow removal.
  • Office Supplies and Inventory Management: Maintain and organize storage areas, ensuring cleanliness and efficient inventory management for office supplies and equipment.
  • Financial Management: Manage office-related budgets, including utility bills, maintenance costs, and supply orders.
  • Shipping and Mail Management: Manage incoming and outgoing mail, shipping packages, and organizing documents.
  • Onboarding Support: Greet new hires on their first day, provide a tour of the office, and assist with desk setup and building access.
  • Administrative Support: Assist with scheduling meetings, managing calendars, and coordinating office-wide communications for NJ-related events.
  • Event Planning and Coordination: Collaborate with team members to organize and coordinate office events, including team meetings, training sessions, and celebrations.
Qualifications:
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • 3+ years of experience in office management, administrative support, or a similar role.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
  • Ability to manage budgets and track expenses.
  • Familiarity with facility and fleet management is a plus.
  • Notary certification is an advantage.

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