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Office Support Specialist

2 months ago

Conshohocken, Pennsylvania, United States Hirtle, Callaghan & Co. Full time

Company Overview

Hirtle, Callaghan & Co. is a leading investment management company that has been transforming the industry for over 35 years. We partner with our clients to help them achieve their missions and build legacies that endure for generations to come.

Our Approach

We take a personalized approach to investment management, building custom-designed solutions to meet our clients' unique goals. Our conflict-free structure ensures that our interests are aligned with our clients, and we offer each client our best advice, insights, and opportunities.

Job Summary

We are seeking a highly organized and detail-oriented Receptionist to join our Office Management Team. The successful candidate will be responsible for interacting professionally with clients, employees, and others, and will play a key role in ensuring the smooth operation of our office.

Key Responsibilities

  • Manage the Reception Area: Ensure a welcoming and professional experience for clients and visitors.
  • Field Incoming Calls: Answer general questions and direct to the proper contact.
  • Manage Office Operations: Ensure the office is in a neat and orderly manner.
  • Act as Primary Point of Contact: For office-related vendors and suppliers.
  • Manage Office Supplies: Inventory, purchase orders, and stocking.
  • Coordinate Office Mail: Sorting, distributing, and scheduling pick-up and delivery.
  • Participate in Special Projects: As needed.

Competencies for Success

  • Experience in Corporate Environment: Handling office coordination and executive support.
  • Excellent Communication Skills: Written and verbal.
  • Attention to Detail: And ability to learn quickly.
  • Proactive Approach: To daily tasks with a demonstrated ability to push past obstacles.
  • Strong Work Ethic: Ability to work in a fast-paced environment.
  • High Standard of Personal Presentation: Approachable, reliable, and punctual.
  • Strong MS Office Skills
  • Proficient Typing: Minimum speed of 40 words per minute (WPM) and high accuracy.

Company Culture

We celebrate diversity and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or orientation, Veteran Status, or any other characteristic protected by federal, state or local laws.

We are a dynamic and innovative company that values our employees and strives to create a positive and inclusive work environment.