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Office Support Specialist

2 months ago

Fort Myers, Florida, United States KW Property Management, LLC Full time
Position Overview

As a vital member of KW Property Management, LLC, you will embody and promote the core values of our organization while fulfilling your responsibilities. Our principles emphasize the importance of a positive demeanor, respect through personal acknowledgment, and the drive to surpass expectations. We value accountability, trustworthiness, and transparency in all tasks.

Key Responsibilities:

  • Assist in the daily functions of the management office by adhering to established company protocols.
  • Perform a variety of administrative tasks, including record management, filing, mail handling, word processing, data entry, and maintaining office supplies.
  • Update and manage account information within our database systems.
  • Investigate any discrepancies related to account payments.
  • Organize and monitor significant dates and meetings, including annual reviews and budget discussions.
  • Ensure professional handling of telephone communications and timely message delivery.
  • Respond to emails promptly, ensuring all inquiries are addressed within a reasonable timeframe.
  • Oversee the daily collection of all incoming mail.
  • Maintain essential documentation such as architectural approvals and maintenance requests.
  • Coordinate the scheduling of conference room events.
  • Engage in special projects as assigned.

Work Environment: This role is primarily office-based, requiring occasional physical activity such as sitting, standing, and lifting light objects. Candidates should possess the ability to follow both written and verbal instructions effectively.

Qualifications:

  • A minimum of one year of experience in a similar role.
  • Proficient in Microsoft Office Suite and general computer applications.
  • Strong multitasking abilities with effective prioritization skills.
  • Excellent verbal and written communication skills to engage with a diverse clientele.
  • Typing proficiency of 45-50 words per minute.
  • A collaborative mindset, thriving in a team-oriented environment.

This job description is intended to outline the primary duties and responsibilities of the position and may evolve as necessary.