Administrative Specialist I
2 weeks ago
We are seeking an experienced Administrative Specialist I to join our team at the University of Florida. This role will provide administrative support to our Extension office, including fiscal management, record-keeping, and communication with stakeholders.
Key Responsibilities- Manage fiscal records and program reports, including reconciling Pcard transactions and balancing accounts monthly/annually.
- Coordinate events, meetings, and travel arrangements, ensuring compliance with county and state policies and procedures.
- Process check requests, invoices, vendor payments, and program registrations, preparing associated reports and maintaining accurate records.
- Assist with budgetary information, serving as a liaison between Highlands County and the University of Florida.
- Coordinate van availability, ensuring safety issues and drivers comply with county and state policies and procedures.
- Educate citizens, organizations, and agencies about Extension services, directing them to appropriate agents or resources as needed.
- Provide administrative support to the County Extension Director, including preparing agendas, meeting minutes, and correspondence.
- Manage grants and prepare budget reports, creating publications, displays, and marketing materials as directed.
- Update and maintain programs and events on internal calendars, websites, and social media platforms.
- Bachelor's degree or equivalent combination of education and relevant experience.
- Knowledge of county and UF/IFAS office policies and procedures, as well as departmental rules and regulations.
- Ability to maintain effective working relationships with co-workers, supervisors, managers, directors, vendors, and the general public.
- Knowledge of modern office practices and procedures.
- Knowledge of records management principles.
- Knowledge of UF/IFAS budget management procedures.
- Knowledge of computers and job-related software programs, spreadsheet, and administrative work.
Office hours are 8:00 to 5:00, Monday through Friday, with an hour lunch. Schedule may be subject to change as needed for office coverage.
Required Licenses, Certifications, and Other Specific Requirements of LawMust possess and maintain a valid Florida driver's license and any other endorsements necessary to legally operate vehicles used while assigned to this position.
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Administrative Specialist I
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Highland Beach, Florida, United States University of Florida Full timeJob SummaryWe are seeking an experienced Administrative Specialist I to join our team at the University of Florida. This role will provide administrative support to our Extension office, including fiscal management, record-keeping, and communication with stakeholders.Key ResponsibilitiesManage fiscal records and program reports, including reconciling Pcard...
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Administrative Specialist I
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Highland Beach, Florida, United States University of Florida Full timeJob SummaryWe are seeking an experienced Administrative Specialist I to join our team at the University of Florida. This role will provide administrative support to our Extension office, including fiscal management, record-keeping, and communication with stakeholders.Key ResponsibilitiesManage fiscal records and program reports, including reconciling Pcard...
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