Business Operations Assistant

6 days ago


Columbus, Mississippi, United States M1 Support Services Full time
Business Manager Assistant Job Description

This is a job opportunity for a Business Manager Assistant position with a company located in the Columbus, MS area.

Job Summary:

M1 Support Services is seeking a Business Manager Assistant to support the business operations team.

Key Responsibilities:
  • Assist with timecard review and resolve employee timecard issues.
  • Prepare accounts payable invoice packages, including account coding and documentation, for a two-or three-way match to support entry into the accounting system.
  • Maintain accounts payable files in a neat and organized manner to ensure proper audit trail.
  • Ensure timely and accurate imaging of vendor invoice packages on a weekly basis.
  • Work with Home Office Accounts Payable staff to ensure invoices are recorded timely and accurately in the accounting system.
  • Research vendor inquiries and communicate the status of M1's payment to vendors.
  • Coordinate with new vendors to obtain proper documentation and certifications for vendor setup in the accounting system.
  • Work with operations and procurement personnel to resolve account coding issues and required approvals.
  • Review open purchase order status and follow up with procurement personnel or vendors to manage open commitments.
  • Support the preparation of Maintenance Required: Travel (MRT) Rough Order of Magnitude (ROM) proposals.
  • Track and issue company credit cards to employees traveling on company business.
  • Review traveler expense reports in accordance with company Travel policy.
  • Assist with audit support as necessary.
  • Assist with the preparation of customer invoices and support tracking and follow-up activities to collect billed accounts receivable.
  • Support the entry of customer invoices in Wide Area Work Flow (WAWF).
  • Assist in the month-end closing process, including the preparation of revenue and cost accrual schedules.
Qualifications and Experience:

Education: High School Diploma or GED is required. A Bachelor's degree is desired. Minimum of five years related experience and/or training is required. Must have a good working knowledge of desktop computers and be proficient in Microsoft Office applications. Ability to work well with people with different personalities and work styles. Must speak, read, write, and express thoughts clearly in oral and written English. Must be able to obtain/maintain the security clearance level as mandated by the government customer. Ability to prioritize multiple projects and tasks. Must have a current valid US Driver's license.

M1 Support Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. M1 Support Services offers a comprehensive benefits package, including several options for Medical, Dental, Vision, Life, and Dependent Life, AD&D, Short-and Long-term Disability. We also offer Flexible Spending Accounts for qualified health and dependent care expenses, as well as a free Employee Assistance Program. M1 is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Woman-owned, disabled veteran, business.



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