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Chief Executive Assistant

2 months ago

Wilsonville, Oregon, United States IntegrateUp Full time

This position is advertised by IntegrateUp on behalf of the hiring organization, Rain Media.

Are you passionate about providing dedicated support to a visionary CEO on a daily basis?

Do you possess the ability to foresee needs and proactively address challenges?

Rain Media is in search of a dynamic individual to join their team.

Rain Media is the driving force behind the successful brand, Organics Ocean, an ecommerce platform specializing in unique supplements. The company is currently experiencing remarkable growth, necessitating the formation of a team of top-tier professionals and the establishment of efficient systems to facilitate expansion. This is where the role of Chief Executive Assistant becomes vital.

In this capacity, you will serve as the CEO's indispensable partner, overseeing a range of responsibilities from managing the executive's daily agenda and liaising with the leadership team to executing personal tasks such as household management and travel logistics. Your skill in anticipating needs, maintaining confidentiality, and ensuring seamless operations will be essential for thriving in this position.

We are looking for an exceptionally organized, proactive, and resourceful Chief Executive Assistant to deliver comprehensive support to our CEO and leadership team. This unique role merges high-level executive assistance with personal support duties, requiring a candidate adept at managing both professional and personal obligations.

If you are a proactive problem-solver with a commitment to service and administration, we encourage you to consider this opportunity.

Key Responsibilities

Executive Support:

  • Oversee the CEO's calendar, scheduling meetings, appointments, and events.
  • Collaborate with the leadership team, preparing agendas, documenting minutes, and following up on action items.
  • Draft and refine documents, presentations, and reports for executive communications.
  • Monitor and report on the progress of strategic goals and objectives.
  • Participate in meetings, serving as the note-taker and administrative support.

Personal Assistance:

  • Manage all household tasks, including grocery shopping, meal preparation, and inventory management.
  • Schedule and supervise home maintenance services, ensuring the CEO's residence is well-kept.
  • Coordinate home repairs and design decisions with the CEO and relevant professionals.
  • Organize vehicle maintenance and repairs.
  • Provide care for the CEO's pets, including feeding and veterinary coordination.
  • Assist with technology needs, particularly with the CEO's mobile devices, ensuring optimal functionality.
  • Handle various errands, such as picking up dry cleaning or purchasing specific items.
  • Schedule and manage personal appointments for the CEO, ensuring all logistics are in place.
  • Coordinate gifts for special occasions, ensuring timely and thoughtful delivery.
  • Plan and organize personal events or gatherings, managing all details effectively.
  • Act as the primary contact for all appointments, reminding the CEO of scheduled events.

Financial Coordination:

  • Collect and organize tax-related documents, collaborating closely with the CPA and other relevant parties.
  • Assist in managing personal finances, including bill payments and expense tracking.

Travel and Calendar Management:

  • Arrange all aspects of the CEO's travel, including flights, accommodations, and itineraries.
  • Ensure travel plans align with the CEO's schedule and preferences.
  • Schedule meetings, appointments, and events for the CEO, ensuring alignment with priorities.
  • Prioritize appointments based on importance and urgency, ensuring high-priority tasks receive appropriate attention.

Qualifications

  • Proficient in Google Suite and Calendar, with a strong understanding of information protection.
  • Tech-savvy with experience in mobile devices.
  • High level of discretion and professionalism.
  • Exceptional written and verbal communication skills.
  • Able to efficiently prioritize and manage time.
  • Thrives in a fast-paced environment.
  • Adaptable and flexible in approach.
  • Self-starter with a proactive mindset.
  • Positive attitude and dependable nature.
  • Strong boundary management skills.

Software Utilized by Company

Klaviyo, Go High Level, Gem Pages, Shopify, Trello, Slack, Telegram, Skype, Google Workspace, Dropbox, Microsoft360, GoDaddy

About Organics Ocean

To learn more about Organics Ocean, please visit the company's website.

The organization fosters innovation, with clear roles and responsibilities, and a shared passion for contributing to a greater purpose. The environment is casual, yet the work is taken seriously. The success of this growth journey relies on having top talent on the team, and that is what we strive for—A-Players.

Offer Details

This is a full-time, remote employee position. Compensation is competitive, and benefits include:

  • Healthcare allowance
  • Paid Holidays
  • PTO
  • Up to $75/month cell phone credit