Supply Chain Coordinator

Mission Statement

Our mission is to harness the potential of food to eliminate hunger and foster healthier communities.

Vision Statement

We believe that combating hunger is intrinsically linked to addressing poverty. We envision a future where food is acknowledged as a fundamental human right, enabling every individual to nourish themselves and their families with dignity. Together, we strive to cultivate a more nourished and thriving community.

Core Values

• Act with Empathy
• Take Ownership
• Collaborate Effectively
• Listen, Learn, and Adapt

Position Title: Procurement Coordinator

Department: Distribution Center Operations

Reports to: Food Procurement Manager

Employment Status: Full-time, hourly, non-exempt

Job Level: Coordinator (6)

Position Summary

Foodlink processes over 20 million pounds of food annually. The Procurement Coordinator (PC) plays a crucial role in nurturing partnerships with New York State farmers, food hubs, and producers. The PC will enhance existing relationships and forge new ones to improve the quality and quantity of products sourced for the food bank, kitchen, and Curbside Market. This role encompasses managing all Nourish NY food purchases and collaborating with team members to implement strategic distribution methods for all products.

Key Responsibilities

Sourcing and Procurement:

• Oversee the Nourish New York Grant food expenditures; procure all food to meet budgetary and grant requirements. Ensure timely reporting and administrative tasks, collaborating closely with finance to maintain grant compliance.
• Lead special initiatives related to the procurement and sourcing of New York state products, including the Feeding America's Boundless Collaboration Dairy Pilot.
• Manage strategic produce purchasing for Foodlink's Pop Up Pantry program, Kitchen, and Curbside Market, working in conjunction with the Distribution Center Operations team to assess product needs while adhering to budgetary and product guidelines.
• Develop and enhance relationships with NYS farmers, food hubs, and producers to strategically source fresh products for Nourish NY, Curbside Market, and Community Kitchen, aiming for synergy across the organization.
• Utilize Feeding America's Meal Connect-Produce Marketplace for sourcing opportunities.
• Regularly travel throughout the service area to engage potential produce donors (local farmers, auctions, growers, etc.) to promote Foodlink's mission and identify perishable food donation and purchasing opportunities.
• Assist with outreach to food retail donors and manufacturers within the service area as needed.
• Collaborate with the Volunteer Programs & Event Coordinator to organize annual gleaning events at local farms.
• Act as the primary contact for Feeding New York State's produce opportunities.
• Input all vendors and donors, along with relevant purchase and donation orders, into the inventory system promptly to ensure efficiency from receipt to distribution.
• Maintain comprehensive knowledge of Foodlink's inventory management systems and associated reporting.
• Support the Food Procurement Manager with procurement tasks, data entry, and other assigned responsibilities.

Collaboration and Communication:

• Foster strong collaborative relationships within the Operations team.
• Engage with regional food bank representatives to share best practices.
• Work collaboratively and support the organization's mission.
• Provide timely and exceptional customer service to all food industry partners, donors, and colleagues.

Qualifications

• Minimum of 2 years of experience in purchasing or procurement.
• Ability to communicate clearly and concisely, both orally and in writing.
• Proficiency in Microsoft Office Suite is required.
• Detail-oriented and highly organized.
• Friendly, customer-focused demeanor.
• Able to work effectively in a team environment.
• Valid driver's license with a good driving record, reliable transportation, and willingness to travel within the service area.
• Fluency in English is required; knowledge of Spanish is a plus.

Salary and Benefits

This is a full-time position paid on an hourly basis, with a salary range based on experience. Foodlink provides 100% coverage for individual health and dental insurance, with options for family coverage available. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Employees are eligible to contribute to a 401k retirement savings plan upon hire, with a generous employer match after one year of service.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is regularly required to sit, stand, talk, and hear. The employee frequently uses hands to handle or feel items such as documents and is required to stand and walk for extended periods. Specific vision abilities required include close vision, color vision, and the ability to adjust focus. The employee must be able to lift bulk objects or items weighing up to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those encountered while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is typically quiet.

Note: The above description is illustrative of tasks and responsibilities and is not meant to be all-inclusive. Employees will follow other instructions and perform related duties as required.

Diversity, Equity, & Inclusion

Foodlink is dedicated to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We believe that addressing hunger is only achievable through a commitment to dismantling barriers created by systems of oppression that perpetuate hunger and poverty. We recognize that systemic injustice and bias disproportionately affect certain identities.

Foodlink is actively working to center equity—the fair treatment of all individuals—in all our endeavors, ensuring that everyone in our region has access to nourishing food that respects and values cultural differences.

We are committed to listening to and supporting solutions to hunger that originate from individuals and communities with lived experiences of hunger and poverty, and to addressing inequities where they exist.

Foodlink is committed to cultivating an internal culture and practices that support diversity and inclusion. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We aim to create an environment where everyone feels a sense of belonging and understands their connection to the Foodlink mission.

Foodlink employees are expected to treat others with dignity and respect at all times. Employees are required to demonstrate conduct that reflects our values and promotes equity and inclusion during work and at work functions.