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Administrative Support Specialist
2 months ago
Ball State University is recognized as a premier workplace, having been ranked by Forbes as the fourth-best midsized employer in Indiana. We pride ourselves on our commitment to our students, alumni, and donors, as well as the exceptional individuals who contribute to our mission.
About the Role
This position involves providing comprehensive administrative and secretarial assistance to the Directors of Development. The successful candidate will engage with major donors, university departments, and maintain sensitive information with the utmost confidentiality.
Key Responsibilities
1. Offer administrative and secretarial support to the Directors of Development, including composing and formatting correspondence, reports, and proposals.
2. Schedule and coordinate meetings with donors and university officials, managing a detailed calendar.
3. Arrange travel logistics for the Directors, ensuring all details are meticulously organized.
4. Compile and submit regular activity and fundraising reports.
5. Conduct research on donor information using various databases and maintain confidentiality in all interactions.
6. Organize donor-related events, collaborating with university personnel and volunteers.
7. Provide information to donors regarding contributions and campaign needs, ensuring all inquiries are addressed promptly.
8. Process purchase orders and assist other development assistants as needed.
9. Maintain consistent attendance and perform additional duties as assigned.
Qualifications
Minimum Education: Associate's degree or equivalent experience in a related field.
Minimum Experience: One year of relevant administrative experience.
Preferred Education: Bachelor's degree.
Preferred Experience: Proficiency in Microsoft Office Suite and experience in donor relations.
Inclusiveness Commitment
Ball State University is dedicated to fostering a diverse and inclusive environment. We encourage applications from individuals of all backgrounds and experiences.
About Ball State University
Located in Muncie, Indiana, Ball State University serves approximately 20,000 students across a variety of academic programs, emphasizing educational excellence and community engagement.
