Executive Project Manager

1 day ago


Chicago, Illinois, United States SAFER FOUNDATION Full time
Job Summary:

The Executive Project Manager and Assistant to the CAO and CLO is a pivotal role responsible for providing high-level project management, executive support, and administrative assistance to both the Chief Administrative Officer and Chief Legal Officer. The position combines strategic project management with executive support to ensure the seamless operation of the executive offices, overseeing complex projects and initiatives while managing day-to-day administrative tasks.

Key Responsibilities:
  • Provide high-level project management and executive support to the CAO and CLO
  • Oversee complex projects and initiatives
  • Manage day-to-day administrative tasks
  • Develop and maintain Excel spreadsheets to support organization-wide initiatives
  • Monitor and manage organizational documents
  • Provide support for Investment, Audit, and Risk Committee meetings
  • Prepare professional presentations for the Board of Directors and Executive team
  • Assist in the development of business plan presentations
  • Project Management for Accounting and Property Management Initiatives
  • Assist in tracking budgets and financial reports
  • Act as a liaison between departments and external partners
  • Streamline administrative and operational processes
  • Assist the CAO and CLO in monitoring compliance with relevant laws and regulations
  • Prepare and maintain project documentation and status reports
  • Support tenant communication efforts
  • Organize and coordinate meetings between the CAO, CLO, and other key stakeholders
  • Cross-Departmental Collaboration

Requirements:
  • Bachelor's degree in a related discipline or equivalent and relevant years of experience
  • Previous successful administrative experience required
  • Prior successful administrative experience to a high-level executive with numerous direct reports, preferred
  • Excellent business writing, editing, and proof-reading skills
  • Ability to communicate both orally and in writing
  • Experience working with and providing administrative assistance to a high-level executive with numerous direct reports
  • Excellent organizational, interpersonal, time management and prioritization skills
  • Demonstrated resourcefulness within a fast-paced, engaging environment
  • Advanced knowledge of secretarial and office administrative procedures
  • Thorough and advanced knowledge of a variety of computer software applications

Working Conditions:
  • This position is primarily in-person
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

Equal Opportunity Employer:

The Safer Foundation is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment that values diversity and promotes equal opportunities for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.
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