Current jobs related to Executive Support Specialist to CEO - Irvine California - Invitro Capital

  • Executive Assistant to the CEO

    3 weeks ago

    Irvine, California, United States Calqulate Full time

    Executive Assistant to the CEOAt Calqulate, we are seeking a highly skilled and organized Executive Assistant to support our CEO in driving business success. This role is pivotal in ensuring smooth business operations and enhancing the CEO's efficiency.Key Responsibilities:Manage and organize the CEO's email and calendar.Coordinate domestic and international...

  • Executive Assistant to CEO

    1 month ago

    Irvine, California, United States Park Consulting Group Full time

    Job Title: Executive Assistant to CEOPark Consulting Group is a leading technology consulting firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. We are seeking an experienced Executive Assistant to provide core administrative support and serve as a strategic partner to our Founder/CEO.Key...

  • Executive Assistant to CEO

    1 month ago

    Irvine, California, United States Park Consulting Group Full time

    Job Title: Executive Assistant to CEOPark Consulting Group is a leading technology consulting firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. We are seeking an experienced Executive Assistant to provide core administrative support and serve as a strategic partner to our...

  • Executive Assistant to CEO

    4 days ago

    Irvine, California, United States Park Consulting Group Full time

    Job DescriptionPark Consulting Group is a leading technology consulting firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. As an Executive Assistant to the CEO, you will play a critical role in supporting the executive leadership team and driving business success.Key Responsibilities:Manage the...

  • Executive Assistant for CEO

    4 weeks ago

    Irvine, California, United States Park Consulting Group Full time

    Job DescriptionPark Consulting Group is a leading technology consulting firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. We are seeking an experienced Executive Assistant to provide core administrative support and serve as a strategic partner to our Founder/CEO.The ideal candidate will be...

  • Executive Assistant to CEO

    2 weeks ago

    Irvine, California, United States Park Consulting Group Full time

    About the RolePark Consulting Group is seeking an exceptional Executive Assistant to provide high-level administrative support to our Founder/CEO. As a key member of our team, you will play a critical role in ensuring the smooth operation of our business.Key ResponsibilitiesManage the CEO's email inbox, prioritizing and responding to emails as needed.Own and...

  • Executive Assistant to the CEO

    1 month ago

    California, United States BOND Full time

    {"title": "Executive Assistant to the CEO", "description": "Role OverviewBOND is seeking a highly skilled and organized Executive Assistant to provide administrative support to our CEO. As a key member of our team, you will be responsible for managing the CEO's day-to-day operations, special projects, and maintaining clear communication across the company...

  • Executive Assistant for CEO

    2 months ago

    Irvine, California, United States Park Consulting Group Full time

    Job Summary:We are seeking an experienced Executive Assistant to provide core administrative support and serve as a strategic partner to the Founder/CEO of Park Consulting Group. This dynamic position requires the ability to proactively anticipate needs and execute special projects end-to-end, balance tactical flexibility with strategic planning, and provide...

  • Executive Assistant for CEO

    1 month ago

    Irvine, United States Park Consulting Group Full time

    Executive Assistant to Founder / CEO PARK CONSULTING GROUP is the ‘go to’ Technology Consulting Firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. Our team members serve our clients by successfully delivering permitting and citizen engagement software solutions that improve internal...

  • Executive Assistant for CEO

    3 weeks ago

    Irvine, United States Park Consulting Group Full time

    Executive Assistant to Founder / CEO PARK CONSULTING GROUP is the ‘go to’ Technology Consulting Firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. Our team members serve our clients by successfully delivering permitting and citizen engagement software solutions that improve internal...

  • Executive Assistant for CEO

    2 months ago

    Irvine, United States Park Consulting Group Full time

    Executive Assistant to Founder / CEO PARK CONSULTING GROUP is the ‘go to’ Technology Consulting Firm that specializes in implementing permitting software solutions for cities, counties, and government agencies. Our team members serve our clients by successfully delivering permitting and citizen engagement software solutions that improve internal...

  • Executive Assistant to CEO

    4 weeks ago

    California, United States Jack Taylor Full time

    About YouWe are seeking a highly skilled and experienced Executive Assistant to join our team at Jack Taylor. As a key member of our team, you will provide administrative support to our CEO and contribute to the success of our organization.About the RoleThis is a dynamic and entrepreneurial role that requires a passion for excellence in organization,...

  • Chief Executive Officer Support Specialist

    1 week ago

    Irvine, California, United States Willow Laboratories Full time

    Job Summary:Willow Laboratories, Inc. is a medical technology innovator driven by a mission to transform lives through innovation. As the Executive Assistant to the Chief Executive Officer, you will play a critical role in enabling the CEO to advance company initiatives and goals. This position requires exceptional time management skills, the ability to...

  • Executive Administrative Assistant to CEO

    3 weeks ago

    California, United States OSI Engineering Full time

    Executive Administrative Assistant OpportunityOSI Engineering is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to our CEO. This role requires a proactive approach, strong communication skills, and a commitment to confidentiality.Key Responsibilities:Manage and maintain executive calendars,...

  • Executive Administrative Assistant to CEO

    4 weeks ago

    California, United States OSI Engineering Full time

    Executive Administrative Assistant OpportunityOSI Engineering is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to our CEO. This role requires a proactive approach, strong communication skills, and a commitment to confidentiality.Key Responsibilities:Manage and maintain executive calendars,...

  • Executive Assistant

    3 weeks ago

    California, United States Scion Staffing Full time

    Executive Assistant OpportunityScion Staffing is conducting an immediate search for an experienced Executive Assistant to support the CEO of a nonprofit organization in San Francisco, CA. This is a unique opportunity to work closely with a visionary leader and contribute to the organization's mission to generate leaders, ideas, and solutions to solve...

  • Administrative Support Specialist

    1 month ago

    California, United States CRESCENT SOLUTIONS Full time

    The Administrative Support Specialist at Crescent Solutions plays a vital role in ensuring the smooth operation of our administrative functions. This position requires a highly organized and detail-oriented individual who can effectively manage multiple tasks and priorities.Key Responsibilities:Direct incoming client inquiries and provide exceptional...

  • Executive Assistant

    1 week ago

    California, United States Scion Staffing Full time

    Scion Staffing is conducting an immediate search for an experienced Executive Assistant to support the CEO of a nonprofit organization dedicated to environmental causes in San Francisco, CA.This is an excellent opportunity to work closely with the CEO and be part of a team committed to generating leaders, ideas, and solutions to solve some of the world's...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Irvine, California, United States BIORAY® Full time

    About BIORAYBIORAY is a leading company that balances nature and science to create safe and effective liquid herbal supplements. Our mission is to help people find their own unique path to healing at every life stage.We're dedicated to "Helping people find their own unique path to healing." Our core values—Curiosity, Honor, Ownership, Fun, Listening,...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    California, United States Addison Group Full time

    Job Title: Executive Assistant to Chief Executive OfficerLocation: San Francisco, CA (hybrid/remote)Pay: $130-150k, depending on experienceOur client, a growing tech company, is seeking an Executive Assistant to the CEO. As the Executive Assistant to the CEO, you will play a critical role in ensuring the smooth operation of the executive office. This...

Executive Support Specialist to CEO

2 months ago

Irvine California, United States Invitro Capital Full time

Position Summary:
Invitro Capital is on the lookout for a committed and exceptionally organized Executive Support Specialist to the CEO to become a part of our vibrant team. This position is crucial in facilitating the smooth functioning of the CEO's office.

In the role of Executive Support Specialist, you will be intricately involved in various facets of the CEO's professional responsibilities, overseeing their calendar, coordinating meetings and travel, and managing sensitive information with the highest level of confidentiality.

The ideal candidate is proactive, detail-oriented, and possesses outstanding communication and organizational abilities. This is an onsite role requiring close availability and occasional travel aligned with the CEO's commitments.

Key Responsibilities:

Calendar Oversight:
Effectively manage and maintain the CEO's calendar, scheduling appointments, meetings, and travel arrangements. Ensure the CEO's agenda is optimized and current.

Meeting Preparation:
Prepare and coordinate materials for meetings, including agendas, presentations, and reports. Organize and manage logistics for high-priority meetings and events.

Communication Oversight:
Screen and prioritize incoming calls, emails, and correspondence. Provide timely and accurate responses on behalf of the CEO when necessary.

Research and Assistance:
Conduct research and gather information on various topics to support decision-making and project planning. Provide comprehensive assistance for strategic initiatives.

Confidentiality Assurance:
Handle sensitive and confidential information with the utmost discretion and professionalism.

Documentation Management:
Organize and maintain files, documents, and records, both electronic and physical. Ensure all documentation is accurate and accessible.

Event Planning:
Assist in the planning and coordination of company events, conferences, and workshops.

Administrative Duties:
Perform general administrative tasks, including managing correspondence, drafting emails and letters, and overseeing office supplies.

Minimum Qualifications:
Bachelor's degree in Business Administration or a related field.


7 to 15 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives.

Excellent organizational and time-management skills with the ability to handle multiple tasks and prioritize effectively.

Proven experience coordinating complex travel arrangements.

Strong communication and interpersonal skills, capable of interacting professionally with internal and external stakeholders.

Demonstrated discretion and integrity in managing confidential information.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Detail-oriented with a high degree of accuracy in work.

Flexibility to adapt to demanding and changing work environments, with a commitment to being available as needed.

Preferred Qualifications:
Familiarity with project management tools and software.

Experience with public relations (PR) is a plus.

Why Work with Invitro Capital?

Join us in advancing cutting-edge AI and B2B technologies: We are at the forefront of AI and B2B innovation.

Our employees have the opportunity to work on the latest technologies and make a significant impact on the world.

Contribute to the success of thriving startups: We are dedicated to helping our portfolio companies succeed. Our employees play a vital role in building and growing these companies.


Collaborate with industry leaders: You will be part of a team of highly motivated and talented individuals who are passionate about making a difference.

You will have the chance to learn from some of the best minds in the industry.

Supportive Work Environment:
We believe in fostering a supportive and collaborative work atmosphere where our employees can thrive.

Competitive Compensation:
We offer a competitive salary and benefits package to our employees.