Project Operations Specialist

6 days ago

Mobile, Alabama, United States Flatiron Construction Full time
About the Job

We are seeking a highly organized and detail-oriented Project Operations Specialist to join our team at Flatiron Construction. In this role, you will play a critical part in managing office administration and supporting employees for our project site.

You will have the opportunity to work collaboratively with our industry experts and committed teams who value individuality and recognize achievements. If you are passionate about driving efficiency and fostering a collaborative work environment, we invite you to apply.

Job Summary:

The successful candidate will be responsible for:

  • Managing office administration, including onboarding and orientation for new hire employees.
  • Entering data and reconciling invoice and purchase order (PO) information in company procurement program.
  • Ensuring accurate and timely payment by acting as liaison between vendors, subcontractors, and other external partners.
  • Scheduling equipment time and usage entries into company tracking program.
  • Coordinating asset distribution and tracking for assigned employee group or project.
  • Providing exceptional customer service and directing incoming telephone calls, messages, mail, and packages.
  • Managing facility maintenance and ordering office supplies as necessary.
  • Presenting and overseeing Equal Employment Opportunity (EEO) Compliance trainings, communications, and participation for assigned group (US Only).
  • Celebrating milestone anniversaries and providing recognition programs for high-performing employees.

Responsibilities:

  • Developing and maintaining strong relationships with colleagues, clients, and stakeholders.
  • Assisting with training and development initiatives to enhance skills and knowledge.
  • Maintaining accurate records and reports related to employee activities and performance.
  • Communicating clearly and effectively with all levels of staff and management.
  • Identifying opportunities for process improvements and contributing to the development of solutions.

Requirements:

  • High School Diploma or GED required.
  • 3+ years administrative experience in construction industry required.
  • Advanced knowledge of construction industry and project business procedures.
  • Developing knowledge of subcontractor invoicing and accounts payable cost coding.
  • Ability to work in MS Office Suite, including Word, PowerPoint, Outlook, and Excel required.
  • Proven initiative, organization, and self-prioritization required.
  • Friendly disposition and customer service attitude required.
  • Able to maintain strict confidentiality and discretion with company and personnel information.
  • Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred (US Only).
  • Knowledge of union and certified payroll requirements and record keeping preferred.

Benefits:

  • Comprehensive compensation package and paid time off program.
  • Industry-leading 401(k)/RRSP.
  • Medical/Extended Health Care, Dental, Vision, and/or Provincial Medical.
  • Wellness benefits & Employee Assistance Program.
  • Tuition Reimbursement Program.

USD $26.00/Hr., USD $30.00/Hr.
This role is an excellent opportunity to build a rewarding career with Flatiron Construction, a respected leader in the construction industry.

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