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Facilities Management Coordinator

2 months ago

Santa Fe, New Mexico, United States Enterprise Bank & Trust Full time
Job Title: Administrative Assistant- Facilities Management

Enterprise Bank & Trust is a leading financial institution committed to helping businesses succeed and communities thrive. As an Administrative Assistant- Facilities Management, you will play a vital role in supporting the Facilities Department in achieving its goals.

Key Responsibilities:
  • Provide administrative support to the Facilities Department, including scheduling appointments, arranging travel, and preparing expense reports.
  • Ensure timely and accurate issuance of access control badges, fobs, and other facilities-related documents.
  • Coordinate departmental meetings, including organization, communication, and distribution of meeting materials.
  • Provide exceptional customer service when handling telephone calls, vendors, associates, and clients.
  • Generate reports and coordinate information for presentations.
  • Timely and accurate handling of incoming facilities service requests and preparation of reports.
  • Timely and accurate handling of facility, equipment, fire, and security inspections, licenses, and other regulatory requirements.
  • Draft, update, and maintain departmental procedures.
Requirements:
  • Team-oriented, possess a positive attitude, and work well with others.
  • Excellent interpersonal and customer service skills.
  • Strong organizational skills and detail-oriented with high degree of accuracy.
  • Ability to adapt, prioritize, handle multiple tasks, and work independently in a constantly changing environment.
  • Strong written and oral communication skills.
  • Strong math and problem-solving skills.
  • Ability to handle sensitive information with complete confidentiality and professionalism.
  • Ability to operate standard office equipment, such as computer workstations, calculators, and copier.
  • Ability to travel to branch offices, if necessary (less than 5% travel time).
  • Ability to lift 25 lbs. or 50 lbs. with assistance.
  • Bilingual in Spanish and English helpful.
Education and Experience:

Associate's degree (A.A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training. Prior real estate, facilities, maintenance, or property management experience, a plus.

Valid driver's license. Must have own vehicle and ability to travel to branch offices, if necessary.

Computer and software skills: Microsoft Office suite, Google Mail and Calendar, Bankway, Salesforce.

Certifications, licenses, and registrations: None.

Equal Opportunity Statement: Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust, please contact Human Resources.