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Marketing Coordinator

2 months ago

New York, New York, United States FE International LTD Full time
Marketing and Events Coordinator

FE International is seeking a highly organized and detail-oriented Marketing and Events Coordinator to join our team. This full-time position will play a crucial role in organizing and managing our conference schedule while supporting our broader marketing initiatives.

We are growing rapidly and need someone to help us improve and build upon existing systems. As a Marketing and Events Coordinator, you will be responsible for every aspect of conference preparations, from registration to arranging conference materials and reporting success through metrics.

You will also be responsible for marketing tasks such as ordering materials, scheduling meetings, and finding vendors.

Key Responsibilities:
  • Collaborate with the marketing and design teams to create and order promotional materials for conferences
  • Update an event website or landing page
  • Assist in creating and maintaining a company-wide event calendar
  • Manage event communications, including sending invitations, reminders, and post-event follow-ups
  • Find speaking engagements for the company's CEO
  • Maintain the conference schedule for the CEO and the M&A team
  • Coordinate equipment rentals for the occasional tradeshow booth, from audio visual equipment to furniture
  • Facilitate transportation and lodging arrangements for conference attendees
  • Devising contingency plans for unforeseen challenges, be it weather disturbances, technical glitches, or sudden changes in event dynamics
  • Generate and disseminate post-event feedback forms to capture attendee insights
  • Review feedback to enhance subsequent conferences & events
  • Prepare and present post-event reports, including ROI analysis and recommendations for future improvements
  • Help bolster event promotions, media collaborations, and sponsorship endeavors
  • Research new sponsorship opportunities to help promote the business and all services
  • Team up with Marketing to leverage social media for event publicity and engagement
  • Continuously update themselves on the latest trends and best practices in conference and event planning
  • Work with the lead generation team to track conference leads and prove ROI
  • Research new conferences for the firm to attend
  • Pack and ship marketing and materials for conferences
  • Order gift giveaways and maintain inventory
  • Submit expense requests and vendor payments
Requirements:
  • Proven experience in event coordination/management in a corporate environment
  • Excellent organizational, communication, negotiation, and multitasking skills
  • Excellent problem-solving skills and ability to think on your feet
  • Experience managing budgets and expense tracking
  • Familiarity with digital marketing principles and social media management
  • Familiarity with data analysis and reporting tools to measure event success
  • Advance knowledge of Word, PowerPoint, Adobe & Excel
  • Experience with HubSpot & EventBrite preferable
  • Ability to work under pressure
Experience and Education:
  • 2+ years' experience as Event Coordinator
  • Knowledge of SaaS, E-Commerce, Content and Financial Services helpful
  • A bachelor's degree from an accredited university in communications, marketing, events, hospitality, or related discipline

Candidates must be authorized to work in the United States with no visa requirements.

Salary: $55k - $75k pa