Grants Compliance Specialist

2 months ago


Philadelphia, Pennsylvania, United States City of Philadelphia Full time
Job Summary

The City of Philadelphia is seeking a highly skilled Grants Compliance Specialist to join our team. As a key staff position, the Grants Compliance Specialist will be responsible for monitoring and ensuring compliance with federal, state, and local regulations, as well as private funding requirements.

Key Responsibilities
  • Manage a portfolio of subcontracts, ensuring partners fulfill deliverables, key performance indicators, and reporting requirements.
  • Meet and communicate with departmental project managers to support the development of goals, milestones, performance measures, evaluation standards, and timetables.
  • Support the development of performance metrics for each grantee that align with the City's mission and desired outcomes.
  • Interpret contract rules and regulations, determine necessary terms and provisions, and develop standard formats and templates to clarify contract terms and provisions.
  • Meet and communicate with grantees to clarify scope of work, contract terms and conditions, reporting requirements, performance standards, monitoring procedures, potential problem areas, and payment procedures.
  • Use the Automated Contract Information System (ACIS) or its replacement to track progress of contracts, administer contracts, and prepare reports.
  • Build and maintain positive relationships with grantees to understand and respond to their needs.
  • Coordinate and conduct training sessions to familiarize grantee staff with monitoring procedures, results-oriented management and accountability, outcomes requirements, and expectations.
  • Conduct remote and onsite monitoring of client records, program documentation, and service activities to verify compliance with grant terms and successful program delivery.
  • Complete monitoring reports that address corrective action measures, recommend corrective action for deficient or problematic grantees, and identify problem areas in the delivery of services.
  • Participate in meetings and inform agency and grantee personnel of contract issues, summarize audit evaluation, and develop status reports on grantees for evaluation by agency administrators.
  • Provide ongoing training and technical assistance to grantees to help them effectively manage their contracts.
  • Assist in managing processes for the collection and review of data, performance reports, invoices, and service documentation submitted by the grantee to determine if work is in line with the contract terms and schedules.
  • Maintain tracking system of contracting and monitoring activities.
Requirements
  • Completion of an associate's degree program from an accredited college or university.
  • Three (3) years of contract and/or grants administration and monitoring experience.
  • Experience in monitoring client-level programs preferred.
  • Or equivalent combination of training and experience determined to be acceptable.
  • Valid Pennsylvania Driver's License.
Working Conditions
  • Regular, predictable attendance is required.
  • Successful candidate must be a City of Philadelphia resident within six months of hire.


  • Philadelphia, Pennsylvania, United States City of Philadelphia Full time

    Job OverviewThe City of Philadelphia is seeking a highly skilled Grants Compliance Manager to oversee key aspects of the City's federal, state, and philanthropic funding. This role will provide expert-level guidance to departments related to allowable cost principles and other grant- and contract-specific requirements.The ideal candidate will have up to 2-5...


  • Philadelphia, Pennsylvania, United States City of Philadelphia Full time

    Job SummaryThe City of Philadelphia seeks a highly skilled Grants Compliance Monitor to join our team. As a key staff position in the Office of Community Empowerment and Opportunity, this role is responsible for monitoring CEO's subcontract agreements to ensure compliance with federal, state, local, and private funding requirements.Key ResponsibilitiesManage...


  • Philadelphia, Pennsylvania, United States City of Philadelphia Full time

    Job SummaryThe City of Philadelphia seeks a highly skilled Grants Compliance Monitor to join our team. As a key staff position in the Office of Community Empowerment and Opportunity, this role is responsible for monitoring CEO's subcontract agreements to ensure compliance with federal, state, local, and private funding requirements.Key ResponsibilitiesManage...

  • Grants Manager

    1 month ago


    Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time

    Job SummaryWe are seeking a highly skilled Grants Manager to join our team at the Trustees of University of Pennsylvania. The successful candidate will be responsible for managing the post-award grants process, ensuring compliance with university and sponsor policies, and providing exceptional support to our research community.Key ResponsibilitiesManage the...


  • Philadelphia, Pennsylvania, United States Spruce Street Compliance Full time

    Campaign Finance Internship OpportunitySpruce Street Compliance, a woman-owned political consulting firm, is seeking a highly motivated and detail-oriented individual to join our team as a Campaign Finance Intern.Job Summary:The Campaign Finance Intern will work closely with our Compliance Associates to ensure the daily tasks associated with oversight and...

  • Compliance Specialist

    2 weeks ago


    Philadelphia, Pennsylvania, United States Milligan & Company LLC Full time

    Job DescriptionMilligan & Company LLC is seeking a highly skilled Compliance Analyst to support our work under the Redevelopment Assistance Capital Program (RACP). As a key member of our team, you will be responsible for ensuring the compliance of grant-funded economic development projects and preparing detailed reports of project status and compliance.Key...

  • Grant Accountant

    3 weeks ago


    Philadelphia, Pennsylvania, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions has partnered with a non-profit organization in Philadelphia to find a skilled Grant Accountant. This role is critical in ensuring compliance with grant regulations and supporting the organization through various audit processes.The ideal candidate will have a strong background in grant management and auditing,...

  • Grants Manager

    3 weeks ago


    Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Grants Manager to join our team at the Perelman School of Medicine. The successful candidate will be responsible for managing the grant process, ensuring compliance with university and sponsor policies, and providing exceptional support to our research investigators.Key ResponsibilitiesManage...

  • Grants Manager

    3 weeks ago


    Philadelphia, Pennsylvania, United States PeopleShare Inc Full time

    Job SummaryWe are seeking a highly skilled Grants Manager to support our mission-driven nonprofit organization in Philadelphia. The successful candidate will work part-time to support all grant writing initiatives and maintain relationships with key funders.Key ResponsibilitiesManage a portfolio of grants from public, private, and government sourcesPrepare...

  • Grant Accountant

    3 weeks ago


    Philadelphia, Pennsylvania, United States LHH Recruitment Solutions Full time

    Job SummaryWe are seeking a highly skilled Grant Accountant to join our team at LHH Recruitment Solutions. As a key member of our finance team, you will be responsible for ensuring compliance with grant regulations and supporting our organization through various audit processes.The ideal candidate will have a strong background in grant management and...

  • Grants Manager

    4 weeks ago


    Philadelphia, Pennsylvania, United States PeopleShare Inc Full time

    Grants Officer Job DescriptionPeopleShare Inc is seeking an experienced Grants Officer to support a mission-driven human services nonprofit organization in Philadelphia.Job Summary: The Grants Officer is responsible for researching, preparing, submitting, and managing grant proposals to secure funding from foundations, corporations, and government...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job SummaryWe are seeking a highly skilled Grants Manager A to join our team at The University of Pennsylvania. This is a unique opportunity to work in a dynamic and collaborative environment, managing sponsored research pre-award and post-award activities for a large and diverse portfolio of grants, contracts, and cooperative agreements.Key...


  • Philadelphia, Pennsylvania, United States University of Pennsylvania Full time

    Job SummaryThe University of Pennsylvania seeks a highly skilled Grants Manager A to join the Center for Cellular Immunotherapy team. This role will be responsible for managing the financial and administrative operations of the grants portfolio, ensuring compliance with sponsor guidelines and OMB Uniform Guidance.Key ResponsibilitiesPre-award grant...

  • Grants Manager

    3 weeks ago


    Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time

    Job SummaryThe Grants Manager will oversee the pre-award and post-award processes for sponsored programs, ensuring compliance with sponsor guidelines and University policies. This role will work closely with Principal Investigators to develop and manage proposals, as well as monitor and review grant expenditures.Key ResponsibilitiesManage proposal...


  • Philadelphia, Pennsylvania, United States US Tech Solutions Full time

    Job SummaryThis position works with a team of research administrators to provide support and management of a sponsored research portfolio for faculty/scientists in the Research Institute.The successful candidate will have significant grants and financial experience, with a proven track record of managing research grants and financial portfolios.Key...


  • Philadelphia, Pennsylvania, United States University of Pennsylvania Full time

    Job SummaryWe are seeking a highly skilled and experienced Research Grants Manager to join our team at the University of Pennsylvania. As a key member of our research administration team, you will be responsible for managing all post-award activities for sponsored projects, ensuring compliance with sponsor guidelines and regulations.Key...


  • Philadelphia, Pennsylvania, United States William Penn Foundation Full time

    Job Title: Grants and Information Systems ManagerThe William Penn Foundation is seeking a highly skilled and experienced Grants and Information Systems Manager to oversee and manage the grantmaking process, including proposal submissions, grant award processes, and the production of materials for quarterly Board meetings.Key Responsibilities:Oversee the...

  • Grants Manager

    3 weeks ago


    Philadelphia, Pennsylvania, United States Inglis Full time

    About the Role:The Grants Manager will play a critical role in securing substantial financial resources from institutional funders to achieve ambitious organizational revenue goals. Reporting directly to the Director of Institutional Giving, this position will be responsible for executing the identification, qualification, cultivation, solicitation, and...

  • Compliance Specialist

    3 weeks ago


    Philadelphia, Pennsylvania, United States Asociacion Puertorriquenos En Marcha Inc Full time

    Job OverviewAsociación Puertorriqueños en Marcha (APM) is a nonprofit organization in Philadelphia, PA providing human services to the community. We are seeking a Compliance Specialist to ensure that our Child, Youth and Family Service program adheres to established performance and quality standards.The Compliance Specialist will be responsible for...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job Summary The University of Pennsylvania seeks a highly skilled Senior Grants Manager, Clinical Research to join its team. This is a unique opportunity to work in a world-renowned institution, contributing to the advancement of clinical research. Key Responsibilities The successful candidate will be responsible for managing a diverse portfolio of research...