Senior Funding Coordinator

ABOUT GREENPEACE Greenpeace is a worldwide, autonomous advocacy organization that employs peaceful demonstrations, innovative communication, and community engagement to highlight global environmental challenges and promote essential solutions for a sustainable and harmonious future. For over five decades, Greenpeace has been at the forefront of efforts to protect the planet from the impacts of climate change, deforestation, ocean degradation, and nuclear threats. As an independent entity, Greenpeace does not accept funding from corporations or government bodies. The global network of Greenpeace is based in the Netherlands, with operations in more than fifty countries, including a significant presence in the United States.

POSITION OVERVIEW
Greenpeace US (GPUS) is in search of a skilled Senior Grants Manager to collaborate with our Institutional Partnerships and Program Teams. This role is crucial in enhancing Greenpeace's foundation fundraising and program initiatives through subgrants and contracts with other organizations, while also developing systems that align with the Greenpeace operational framework.

The Senior Grants Manager is a key member of the Institutional Partnerships Team within GPUS's Development Department. This position works closely with the IP Team, Programs, Finance, and Legal Teams to ensure that all agreements are accurately structured, that terms and conditions are adhered to, and that all grants and sub-grants are thoroughly documented and executed. Additionally, the Senior Grants Manager supports Program and Finance personnel with contract management and budget oversight related to foundation grants.

The Senior Grants Manager is responsible for creating grant budgets, revenue forecasts, and key performance indicators for the Institutional Partnerships Team. This role will also analyze opportunities and challenges to enhance the efficiency and effectiveness of foundation fundraising efforts. The Senior Grants Manager will work directly with the Development and Programs Operations teams to establish consistent practices for documenting donor relationships, interactions, grants, and sub-grants within our Customer Relationship Management system (CRM). Furthermore, this position will develop and implement policies and procedures for grants management to monitor revenue and data.

KEY RESPONSIBILITIES

Grants Management:

• Evaluating all grant proposals and collaborating with Program and Development staff to ensure compliance with guidelines and regulations.
• Providing technical support in drafting and processing proposals, contracts, subgrants, and grants.
• Assembling proposal budgets in partnership with fundraising, legal, and finance teams.
• Monitoring grant budgets to ensure alignment with financial practices.
• Acting as the primary contact for clarifying or negotiating administrative and financial requirements in proposals and agreements.
• Collaborating with the Legal Team to review and amend grant agreements as necessary.
• Working with Greenpeace International and global offices to ensure proper structuring, submission, and documentation of grants.
• Assisting in the development and implementation of evaluation strategies to assess the impact and effectiveness of grant-funded initiatives.
• Maintaining tracking and administrative processes to support program staff in managing agreements and ensuring timely deliverable submissions.
• Keeping Program Staff informed about the status of grants and contracts, including deadlines and expiration dates.
• Ensuring timely receipt and proper application of grant payments.

Development of a Grants Management System:

• Leading the development of new processes and practices in collaboration with Development Operations, Program Operations, Finance, and Legal Teams.

Sub-Granting and Grant Making Responsibilities:

• Documenting and tracking compliance with selection criteria for grantees and subgrantees.
• Creating guidelines, application forms, budget templates, and reporting templates.
• Conducting due diligence on potential grantees and sub-grantees.
• Preparing sub-grant agreements detailing project scope, budget, deliverables, reporting requirements, and compliance obligations.
• Monitoring sub-grantee compliance with sub-grant agreement terms, including funding requirements.
• Ensuring all final reports, financial statements, and deliverables are received and reviewed.
• Confirming appropriate expenditure of funds and formally closing out sub-grant agreements.

Record Keeping and Compliance:

• Maintaining organized records related to grant activities, including documentation of communications and comprehensive tracking.
• Processing incoming grants by collaborating with Legal, updating CRM systems, and drafting necessary documentation.
• Monitoring compliance with grant requirements and reporting deadlines.
• Reconciling financial information and resolving discrepancies.
• Identifying potential risks associated with grant-funded projects and developing mitigation strategies.
• Staying informed about best practices in grant management.

Budgeting and Analysis:

• Developing and managing budgets for grants and contracts, including financial forecasts.
• Coordinating with finance departments for accurate financial reporting.
• Monitoring and analyzing expenditures to ensure appropriate fund usage.

Other Duties:

• This job description is not exhaustive and may include additional responsibilities as assigned by leadership.

ROLE REQUIREMENTS

Knowledge and Experience:

• At least 5 years of substantial experience in grant management.
• A minimum of 2 years in sub-granting and grants administration.
• Demonstrated leadership in developing and implementing grant management processes.
• Experience in ensuring compliance with grant guidelines and deadlines.
• Experience in large or international organizations, particularly in environmental advocacy.
• Familiarity with 501(c)(4) fundraising and related restrictions.
• Proficiency in budget development and financial management.
• In-depth understanding of grant writing and compliance processes.
• Knowledge of nonprofit sector challenges and opportunities.
• Proficiency in relevant software for grant management and reporting.
• Expertise in grant compliance requirements.

Skills/Attributes/Competencies:

• Strong understanding of grant regulations and compliance.
• Excellent project management skills.
• Proficiency in financial management and accounting principles.
• Strong organizational and analytical skills.
• Process-oriented with attention to detail.
• Self-motivated and able to work independently.
• Flexibility to adapt to changing priorities.
• Exceptional writing and communication skills.
• Strong relationship-building skills.
• Commitment to equity and justice in grant-making.

Other:

• Professionalism in handling confidential matters.
• Ability to work at a computer for extended periods.

COMPENSATION
Greenpeace USA values a healthy work-life balance and offers a competitive benefits package, including medical, dental, and vision coverage. Employees enjoy generous 401K matching and time-off for vacation, sick, personal, and parental leave. Greenpeace is committed to staff growth and fostering a creative workplace culture.

The anticipated salary range for this role is between $92,000 - $105,800, reflecting our commitment to competitive compensation practices.

Greenpeace is an Equal Opportunity Employer and encourages applications from marginalized communities.