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Office Manager

2 months ago

Princeton, New Jersey, United States MassGenics Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and handling confidential information with discretion.

Key Responsibilities
  • Administrative Support: Provide high-level administrative assistance to senior executives, including managing calendars, coordinating travel, and preparing correspondence.
  • Communication Management: Develop and maintain effective communication channels with internal and external stakeholders, including team members, clients, and vendors.
  • Calendar Management: Schedule meetings, appointments, and travel arrangements for senior executives, ensuring timely and efficient execution.
  • Travel and Expense Management: Coordinate business travel, including booking flights, hotels, and rental cars, as well as managing expense reports and reconciliations.
  • Event Planning: Plan and execute various events, meetings, and conferences, including arranging logistics, catering, and audiovisual equipment.
  • Issue Resolution: Identify and resolve complex issues, escalating them to senior executives or other stakeholders as needed.
  • Business Operations Support: Provide administrative support for business operations, including purchasing, office supplies, and other administrative tasks.
  • Confidentiality and Discretion: Handle confidential information with discretion, maintaining the trust and confidentiality of senior executives and the organization.
Requirements
  • Education: High school diploma or equivalent required.
  • Experience: Minimum 2 years of experience in an administrative role, preferably in a senior leadership team.
  • Skills: Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with Concur Travel and T&E, Ariba/SAP, SharePoint, and Workday a plus.
  • Personal Qualities: Strong interpersonal skills, ability to work independently and collaboratively, and a proactive approach to problem-solving.