Senior Manager, Sub-Awards

7 days ago

New York, New York, United States Columbia University Full time
Job Summary

Columbia University is seeking a highly skilled Senior Manager, Sub-Awards to join our team. As a key member of our organization, you will be responsible for the day-to-day management and administration of all sub-agreements and sub-contracts executed under ICAP grants and contracts.

Key Responsibilities
  • Interpret and apply Federal, State, and local regulations, as well as donor terms and conditions, to ensure compliance with all subcontracts and grants.
  • Monitor organizational risks, including tracking funding delays, execution of subcontracts, expired authorizations, delayed payments, and advances to subcontractors and vendors.
  • Supervise a team of NY-based subaward managers, facilitating the successful execution and delivery of sub-award and sub-contract administration to field offices.
  • Review and internally approve all sub-agreements to ensure donor and University requirements are fully addressed.
  • Serve as ICAP's main point of contact with MSPH SPA and CU Purchasing/Accounts Payable to facilitate submission and approval of sub-recipient award packages, donor concurrence requests, wire requests, major procurements, and other administrative actions.
  • Manage sub-award agreements to partners, including development of sub-award agreement documents, reviewing quarterly narrative and financial reports, processing payments, ad hoc support, and closeout.
  • Write sub-agreements using approved templates, incorporating relevant federal flow-down terms and conditions, and obtain CU Sponsored Project Administration (SPA) signatures for fully executed agreements.
  • Resolve internal and external issues/problems related to grants, subrecipient, and subcontract administration in a timely manner.
  • Collaborate with ICAP teams to design new and improved internal systems, tools, and templates to enhance sub-recipient award monitoring, evaluation, and compliance.
  • Provide training and technical support to ICAP country offices and ICAP sub-recipients to improve their administrative systems, monitoring capacity, and financial management capacity.
  • Lead the review and adaptation of ICAP SOPs related to sub-recipients awards to ensure compliance with USG and CU requirements.
  • Design and implement compliance grant programs, including risk assessment, subrecipient monitoring, and oversight, and audit determinations.
Requirements
  • Bachelor's degree or a combination of education, training, and experience.
  • Minimum of four (4) years of experience.
  • Advanced knowledge of OMB Uniform Guidance, Federal Acquisition Regulations, and grants policies of HHS, NIH, and USAID.
  • Demonstrated experience in preparing and managing US Government grants and contracts.
  • Demonstrated experience in exercising sound business judgment to prioritize and successfully perform multiple and complex tasks under pressure.
  • Ability to maintain and build professional relationships internally and externally, communicate effectively, and work with diverse cultures and backgrounds.
  • Demonstrated proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
  • Outstanding organizational skills, ability to manage staff, and prioritize multiple projects with conflicting deadline pressures and competing priorities.
  • Higher-level critical thinking, complex problem-solving, and attentiveness to detail.
  • Demonstrated experience working in a multi-disciplined team environment, integrity, and professional discretion when handling confidential matters.
  • Experience in cost and price analysis, award negotiations, subcontract management, procurement, performance auditing, and dispute resolution.
  • Ability to analyze financial data and prepare financial reports.
  • Proven background in using ERP systems.
Preferred Qualifications
  • Master's degree in a relevant field.
  • Minimum two (2) years of supervisory experience.
  • Experience working with international non-profit or academic institutions sponsored projects.
Other Requirements
  • 2-4 international trips per year, which may last up to 2 weeks in duration.

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