Administrative Support Specialist

3 weeks ago


Katy, Texas, United States UTHealth Full time

Job Summary:

We are seeking a highly skilled and organized Senior Administrative Assistant to join our team at UTHealth Houston. The ideal candidate will have excellent organizational skills, experience with Microsoft Office, and the ability to interact with upper-level executives.

Key Responsibilities:

  • Provides general and varied administrative support to a department or group of professionals under general supervision.
  • Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
  • Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
  • Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
  • Develops filing systems; maintains files, records and reports for assigned area.
  • Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
  • Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
  • Screens calls and emails and receives and directs visitors.
  • Provides guidance and direction to lower level staff and is held accountable for their work.

Requirements:

  • Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
  • Use of University financial systems may be required.
  • High school diploma or equivalent required. Associates degree preferred.
  • Five (5) years related work experience required. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Why Work at UTHealth:

UTHealth Houston offers a comprehensive and competitive benefits package, including 100% paid medical premiums for full-time employees, generous time off, and a retirement/pension plan. We also offer work/life services such as free financial and legal counseling, free mental health counseling services, and gym membership discounts.

Equal Employment Opportunity Statement:

UTHealth Houston is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy.



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