Property Management Specialist

1 week ago

Henderson Nevada, United States Pacific Dental Services Full time
Job Summary

Pacific Dental Services is seeking a highly skilled Property Management Specialist to join our team. As a key member of our Asset Management team, you will be responsible for providing support in all duties related to the financial obligations of Pacific Dental Services to Landlords.

Key Responsibilities
  • Provide assistance with onboarding new Landlords by reaching out to them and providing Tenant Contact Information
  • Collecting information pertinent to the financial management of the office
  • Confirming Rent Commencement Dates and rental payment amounts, researching and confirming with Landlord any co-tenancy obligations, processing any initial rental payments due, and taking any pre-paid rental credits against rental amounts
  • Coordinate with Real Estate Process Managers to identify those Leases that require pre-paid rental amounts and reach out to Landlord to collect W-9, confirm payment instructions, and processing amounts due
  • Abstract new Landlord Leases into the Property Works real estate management system including all Lease terms and monthly rents; provide Accounting Department with new Landlord information to allow them to assign a unique Supplier Code for Landlord
  • Assist in paying monthly rents to Landlords through the processing of monthly AP-File of recurring rents
  • Assist in creation of monthly AP-File for miscellaneous payments to Landlords including utilities, reconciliation payments, etc. by identifying, collecting, and processing Landlord billing upon receipt
  • Assist in creation of monthly Credit AP-File by identifying, collecting, and processing any Landlord credits due to Pacific Dental Services
  • Collect daily mail - both physical and electronic, scan hard copy statements and invoices into the system, and upload all documents into their appropriate Property Works and PDS files
  • Identify those account with balances that need to be addressed; review Landlord ledgers as necessary and process any applicable credits or amounts due
  • Track the receipt of CAM Reconciliations and yearly CAM amount changes, update in Property Works and process any applicable credits or amounts due
  • Assist Asset Manager with tracking Estoppels and SNDAs requested by Landlord; request information from Landlord as needed and coordinate with in-house counsel as appropriate
  • Process Landlord changes due to property sales and remit address changes, etc.; update in Property Works and communicate changes to Accounting and Risk Departments
  • Upload and abstract any Amendments to Lease with regards to Term Extensions, Expansions, and Relocations
Requirements
  • Bachelor's Degree with 2-5 years commercial property management experience; in lieu of degree 7+ years of commercial property management experience is required
  • A general understanding of accounting and real estate principles
  • Extensive knowledge of Microsoft software applications and use of standard office equipment
  • Preferred experience in a multi-regional healthcare, retail, or dental company
  • Knowledge/Skills/Abilities
  • Ability to multi-task effectively without compromising the quality of the work
  • Excellent interpersonal, oral and written communication skills
  • Detail oriented, organized, process focused, problem solver, self-motivated, proactive, ambitious, customer service focused
  • Ability to draw conclusions and make independent decisions with limited information
  • Self-motivated, reliable individual capable of working independently as well as part of a team
  • Ability to respond to common inquiries from customers, staff, regulatory agencies, vendors, and other members of the business community
  • Ability to manage multiple projects concurrently; superior project management skills
  • Effective leadership and mentoring experience
  • Ability to read, analyze, and interpret common financial reports, and legal document

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