Event Coordinator

6 days ago

Denver, Colorado, United States Suja Life LLC Full time
Job Description

Position Overview

Suja Life LLC is seeking a highly organized and detail-oriented Event Coordinator to assist with the logistics, coordination, and activation of events. This dynamic role will combine responsibilities from event planning, field marketing, and brand ambassadorship to ensure a seamless experience from logistics to consumer engagement.

Key Responsibilities

Event Logistics and Coordination:

  • Coordinate and manage deliveries and shipments for all event-related materials, including swag, promotional items, and event assets.
  • Track and ensure timely arrival of all event materials, resolving any issues that may arise during transit.

Inventory Management:

  • Maintain an organized inventory of swag and promotional items, keeping accurate records of stock levels and usage.
  • Maintain an organized inventory of product by SKU along with expiration dates.
  • Reorder items as needed to ensure enough are available for upcoming events.

Asset Allocation:

  • Create and maintain an asset allocation list for each event, ensuring that all necessary equipment, supplies, and materials are accounted for.
  • Coordinate the distribution of assets to various event locations, ensuring that everything is in place and ready for use.

Email Communication:

  • Serve as the primary point of contact for event-related inquiries via email, responding promptly and professionally and looping in the appropriate manager by brand.
  • Coordinate with vendors, suppliers, and other third parties to confirm orders, deliveries, and service arrangements.

Event Setup and Execution:

  • Assist in the on-site setup and breakdown of events, ensuring that all materials and assets are properly arranged and accessible.
  • Work closely with the event planning team to ensure that all logistical aspects of the event run smoothly.

Budget and Reporting:

  • Track expenses related to deliveries & shipments, and swag.
  • Prepare post-event reports summarizing inventory usage, asset allocation, and logistical successes or challenges.

Requirements

Experience:

  • 2+ Years of Event Planning and Coordinating preferred.
  • Proven experience as an Event Coordinator or in a similar logistical or administrative role.
  • Experience working with vendors and suppliers in the events industry.
  • Background in logistics, supply chain management, or a related field.

Knowledge:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with inventory management software.
  • Familiarity with event planning software and tools.

Language Skills:

  • Excellent communication skills, both written and verbal.

Other Skills:

  • Strong organizational skills and attention to detail.

Working and Environmental Conditions

  • This position will require a mix of office work, on-site event support, and some physical labor related to setting up and managing event materials. The Event Coordinator will need to be adaptable and ready to handle both administrative tasks and hands-on responsibilities.

Compensations

$25/HR

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