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Real Estate Operations Coordinator

1 month ago

Coral Gables, Florida, United States Lakeview Loan Servicing Full time
Job Title: Real Estate Operations Coordinator

We are seeking a highly organized and detail-oriented Real Estate Operations Coordinator to manage the onboarding of vendors, utility setup process, timely payment of vendor invoices, and coordination with various departments.

About the Role:

This role is crucial for ensuring seamless operational processes and timely payment setups for properties that we're buying, renovating, and selling.

Responsibilities:
  • Manage the end-to-end process of vendor onboarding, ensuring all necessary documentation is completed and maintained.
  • Coordinate the setup and management of utility accounts across properties, ensuring services are activated, maintained efficiently, and closed once properties are sold.
  • Work closely with the accounting department and third-party accounting services provider to facilitate the timely processing of invoices and payments.
  • Coordinate with local municipalities to ensure we are fulfilling our obligations necessary to sign up for utilities and to complete registrations.
  • Liaise with internal teams to ensure all operational requirements are met, contributing to smooth business operations.
Qualifications:
  • Excellent verbal and written communication skills with the ability to effectively communicate with all stakeholders.
  • Proficiency in Microsoft Office suite (particularly Excel) and experience with accounting software systems (e.g., QuickBooks).
  • Strong multitasking abilities, with a proven record of prioritizing tasks and meeting deadlines in a fast-paced environment.
  • Meticulous attention to detail, ensuring accuracy and precision in all financial transactions and reporting.
  • Preferred minimum of 2 years of experience in accounting or operations.
Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to sit and use hands to handle, touch or feel objects, tools, or controls. The employee frequently is required to talk and hear. The noise level in the work environment is usually moderate. The employee is occasionally required to stand; walk; reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

Lakeview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.